Back Office Purchase Executive

JOB DESCRIPTION

Position: Purchase & Indent Executive

Company: Spansules Formulations India Private Limited
Location: Hyderabad(Hitech city)
Department: Purchase / Procurement
Experience: 0–2 Years
Employment Type: Full-Time
Industry: Pharmaceutical Manufacturing

1. Job Purpose

We are looking for a systematic and responsible Purchase & Indent Executive to support procurement activities, purchase indent processing, vendor coordination, material availability and purchase documentation.

The candidate will coordinate with internal departments and vendors to ensure required materials are procured on time and according to approved specifications.

2. Key Responsibilities

Purchase Indent Management

· Receive and review purchase indents from departments.

· Verify item description, specification, quantity and required date.

· Coordinate with concerned departments for clarification of requirements.

· Prepare and process purchase requests/indents according to company procedures.

· Track pending and approved indents.

Procurement Coordination

· Obtain quotations from approved/identified vendors.

· Compare quotations based on price, quality, delivery time and commercial terms.

· Coordinate with vendors regarding availability and delivery schedules.

· Prepare purchase orders as authorized.

· Follow up on pending purchase orders.

Vendor Coordination

· Maintain professional communication with suppliers.

· Follow up for quotations, order confirmations and delivery.

· Maintain vendor information and procurement records.

· Escalate delays or supply issues to the reporting manager.

Material & Documentation

· Coordinate with Stores, Production, QA/QC, Engineering, Finance and other departments.

· Track material requirements and expected deliveries.

· Ensure purchase documentation is complete.

· Maintain purchase trackers and MIS reports.

· Support invoice and delivery documentation coordination with Finance/Stores.

3. Required Skills

· Good knowledge of MS Excel and MS Office.

· Strong follow-up and coordination skills.

· Basic understanding of procurement processes.

· Good communication and negotiation skills.

· Attention to detail.

· Vendor coordination ability.

· Ability to maintain records and trackers.

· Good organizational and time-management skills.

· ERP/SAP knowledge will be an advantage.

4. Educational Qualification

Preferred:

· MBA – Finance / Operations / Supply Chain / related specialization

· B.Com / BBA

· B.Sc.

· Any relevant graduation with procurement interest.

5. Experience

· 0–2 years of experience in Purchase, Procurement, Stores, Supply Chain or Indent Management.

· Freshers with strong Excel, communication and coordination skills are encouraged to apply.

6. Key Performance Indicators (KPIs)

· Timely processing of purchase indents.

· Vendor response and follow-up effectiveness.

· Timely procurement of required materials.

· Purchase documentation accuracy.

· Cost comparison and quotation analysis.

· Purchase order tracking.

· Reduction in procurement delays.

· Accuracy of procurement MIS.

7. Personal Attributes

· Organized and systematic.

· Good negotiator.

· Strong follow-up skills.

· Detail-oriented.

· Responsible and dependable.

· Good communication skills.

· Ability to coordinate with multiple departments.

· Willingness to learn procurement systems and processes.

• It is a Full Time Back Office / Data Entry job for candidates with Freshers.