Back Office Purchase Executive

Job Description: Purchase Executive

Job Title: Purchase Executive
Department: Purchase / Procurement

Job Summary

We are looking for a detail-oriented and proactive Purchase Executive to manage procurement activities, coordinate with vendors, ensure timely material availability, and maintain accurate purchase documentation.

Roles & Responsibilities

1. Purchase Execution: Process Purchase Requisitions (PRs), obtain necessary approvals, generate Purchase Orders (POs), and ensure timely procurement of materials.

2. Vendor Coordination: Coordinate with approved vendors for RFQs, quotations, negotiations, order confirmations, and regular follow-ups while maintaining good vendor relationships.

3. Cost Comparison: Collect and compare quotations from multiple vendors to ensure cost-effective purchasing and value for money.

4. Order Processing & Accuracy: Prepare accurate Purchase Orders with correct specifications, pricing, quantities, taxes, and delivery terms.

5. Delivery Follow-up: Track purchase orders and follow up with vendors to ensure timely delivery as per committed schedules.

6. Inventory Coordination: Coordinate with the stores department to monitor stock levels, prevent stock-outs or excess inventory, and ensure material availability.

7. Dispatch & Delivery Coordination: Coordinate with vendors, transporters, stores, and internal departments for dispatch, logistics, and receipt of materials.

8. Documentation & Reporting: Maintain procurement records, purchase documents, quotation files, and prepare weekly procurement reports.

9. Internal Coordination: Work closely with Production, Stores, Maintenance, QA/QC, and other departments to fulfill material requirements on time.

10. Technology Adoption: Learn and use ERP systems, procurement tools, and digital practices to improve purchasing efficiency.

11. SOP & HR Compliance: Follow procurement SOPs, company policies, attendance rules, code of conduct, and HR guidelines.

Key Skills Required

• Vendor management and negotiation skills

• Knowledge of purchase and procurement processes

• Quotation analysis and cost comparison

• Good coordination and communication skills

• Accuracy in documentation and record-keeping

• Basic knowledge of MS Excel and ERP systems

• Time management and problem-solving skills

Interested candidates can share their updated resume for further consideration.

• It is a Full Time Back Office / Data Entry job for candidates with 6 months - 3 years of experience.