Purchase Executive

Job Description – Purchase Executive

Job Title: Purchase Executive
Department: Procurement / Purchase
Industry: Manufacturing / Automation / Engineering
Experience: 1 – 2 Years
Location: PCMC, Pune
Reporting To: Purchase Manager / HOD

Job Summary

We are looking for a detail-oriented and proactive Purchase Executive responsible for supporting procurement activities, vendor coordination, and ensuring timely availability of materials. The candidate should have basic commercial knowledge and good communication skills.

Key Responsibilities

• Assist in sourcing and procurement of raw materials, components, and services as per company requirements.

• Prepare and process Purchase Orders (PO) in ERP or internal purchase system.

• Collect quotations from vendors and prepare comparison statements.

• Coordinate with suppliers for order confirmation and delivery schedules.

• Follow-up with vendors for timely dispatch of materials.

• Maintain purchase-related documentation such as invoices, challans, and contracts.

• Track material receipts and coordinate with stores for GRN.

• Support in vendor development and onboarding.

• Negotiate prices, payment terms, and delivery timelines.

• Ensure compliance with company purchase policies and procedures.

• Maintain vendor database and purchase MIS reports.

• Coordinate with internal departments like Production, Stores, Accounts, and Projects.

Required Skills & Competencies

• Basic understanding of procurement process and supply chain.

• Knowledge of MS Excel, Word, and Email communication.

• Experience in handling vendors and quotations.

• Working knowledge of ERP systems (preferred).

• Good negotiation and interpersonal skills.

• Ability to work under deadlines.

• Strong follow-up and coordination ability.

• Understanding of taxes such as GST and commercial terms.

Educational Qualification

• Diploma / Bachelor’s Degree in Commerce, Engineering, or any related field.

Preferred Attributes

• Positive attitude and willingness to learn.

• Team player with problem-solving mindset.

• Honest and disciplined in work approach.

KPIs (Key Performance Indicators)

• Timely release of Purchase Orders.

• On-time material delivery.

• Cost savings through negotiation.

• Accuracy in purchase documentation.

• Vendor response and coordination effectiveness.

• It is a Full Time Back Office / Data Entry job for candidates with 1 - 2 years of experience.