Back Office Purchase Executive

Key Responsibilities

1. Purchase & Procurement

   • Handle day-to-day purchasing activities as per departmental requirements.

   • Prepare and process purchase orders (POs) based on approved requisitions.

   • Source materials, products, and services from suitable vendors.

   • Ensure timely procurement at competitive prices and acceptable quality standards.

2. Vendor Management

   • Identify, evaluate, and coordinate with suppliers and vendors.

   • Obtain quotations, compare prices, negotiate rates, and finalize commercial terms.

   • Maintain good vendor relationships and follow up on pending orders and deliveries.

   • Monitor vendor performance regarding quality, pricing, and delivery timelines.

3. Order & Delivery Coordination

   • Track purchase orders and ensure timely delivery of materials.

   • Coordinate with stores, inventory, accounts, and other departments.

   • Resolve issues related to delayed deliveries, shortages, damaged materials, and discrepancies.

4. Documentation & Record Management

   • Maintain purchase orders, quotations, invoices, delivery challans, and vendor records.

   • Update procurement data and prepare periodic purchase reports.

   • Verify purchase documentation and coordinate with the accounts department for invoice processing and payment follow-ups.

5. Inventory & Cost Control

   • Coordinate with the stores and inventory teams to assess material requirements.

   • Avoid overstocking, shortages, and unnecessary purchases.

   • Identify cost-saving opportunities and support efficient procurement planning.

6. Compliance & Reporting

   • Ensure purchasing activities comply with company policies and approval procedures.

   • Maintain accurate procurement records for audits and internal reporting.

   • Report pending orders, cost variations, vendor issues, and procurement status to management.

Required Skills

• Vendor management and negotiation

• Procurement planning and purchase order processing

• Microsoft Excel and MS Office

• ERP or procurement software knowledge

• Documentation and data management

• Communication and coordination

• Analytical skills and cost control

• Time management and problem-solving

Educational Qualification: Graduate in any discipline; a degree or diploma in Supply Chain Management, Logistics, or Business Administration is preferred.

Experience: 5-6 years of experience in purchase, procurement, or vendor coordination is preferred.

• It is a Full Time Back Office / Data Entry job for candidates with 5 - 6+ years Experience.