Back Office Purchase Executive

• Local Purchase preparation of Monthly PO of Accessories final PO need to send after getting the quotes and selection need to be done between the vendors rates. Comparison need to be shard to the logistics manager after checking and confirmation received by Logistics Manger to process the same.

• Verify the Commercial Invoice / Packing List/E-waybill as per the document as per PO and agreed price list.

• Coordination with warehouse confirmation from Warehouse regarding quantity and conditions of goods received and arranging for GRN from warehouse Communicationwith Supplier in case of any dispute in regard to Inward and on receipt of GRN.

• Checking approved received order from sales coordinator orders Films, Media, CR,DR,USG properly like ODS in case of equipment order, Type, Size, Quantity, Rate, Payment Terms and Delivery Terms before processing the same.

• Daily sales order preparation based on PO in the system approved orders from sales coordinator.

• Daily preparing and sending Dispatch List / Pick List for approved order to warehouse for Serial Number/LOT Number and confirming final dispatch order for delivery includes required necessary road permit / waybill again to warehouse after getting invoice numbers from accounts

• Sending details to Dealers, Customers and sales team immediately on dispatch and if any dispute or shortfall to resolve the same at earliest.

• Preparation and sending Warranty Sheet to accounts as per orders on weekly and monthly basis.

• Checking, Verification and reconciliation of monthly stocks at respective warehouses and final stock statement is been shared with accounts with remarks in case of any discrepancy.

• Maintaining Proper files and records of all transactions for audit and future requirement.

• Assisting Logistics Manager in preparation of MIS reports.

• Handling ad-hoc projects given by seniors.

• Assisting in preparing of MIS and internal and statutory auditors and others if any related queries.

• It is a Full Time Back Office / Data Entry job for candidates with 3 - 5 years of experience.