Back Office Purchase Executive

• Source and procure materials required for apparel manufacturing and packaging.

• Identify and develop new vendors and suppliers as per company requirements.

• Search for suppliers through IndiaMART, TradeIndia, Google, local markets, industry contacts, exhibitions and references.

• Source items such as:

• Polybags / Polythene

• Garment labels and size labels

• Hang tags and stickers

• Cartons and packaging materials

• Patches and tapes

• Buttons, zippers, elastic and other garment accessories

• Printing and embroidery-related materials

• Other production and office purchase requirements

• Obtain and compare quotations from multiple suppliers.

• Negotiate price, MOQ, quality, delivery timelines and payment terms.

• Arrange samples from new vendors and coordinate sample approval.

• Maintain an updated vendor database with supplier details, product range, prices and terms.

• Develop alternate vendors for important materials to avoid dependency on a single supplier.

• Prepare quotation comparison sheets and submit recommendations for approval.

• Issue purchase orders after receiving the required approval.

• Follow up with suppliers to ensure timely delivery.

• Coordinate with Production, Stores, Accounts and Management regarding purchase requirements.

• Verify that received materials match the approved specifications, samples and quantities.

• Resolve quality, shortage and delivery-related issues with suppliers.

• Continuously search for better-quality and cost-effective suppliers.

• Maintain proper purchase records, pending-order reports and vendor documentation.

Key Skills Required

• Strong vendor sourcing and market research skills.

• Good negotiation and communication skills.

• Strong follow-up and coordination ability.

• Good knowledge of apparel, garment accessories and packaging materials.

• Proficiency in MS Excel.

• Ability to compare quotations and analyse costs.

• Ability to independently find new suppliers.

• Good understanding of quality, MOQ and delivery requirements.

• Proactive approach and ability to work under deadlines.

Preferred Experience

Candidates with experience in garment manufacturing, apparel sourcing, textile, packaging or manufacturing procurement will be preferred.

Key Performance Indicators (KPIs)

• Development of new reliable vendors.

• Competitive purchase prices and cost savings.

• Timely availability of materials.

• Quality of purchased materials.

• Reduction in purchase delays and shortages.

• Availability of alternate suppliers for critical materials.

• Effective negotiation and vendor management.

• It is a Full Time Back Office / Data Entry job for candidates with 1 - 2 years of experience.