Back Office Purchase Executive

The Purchase Executive will be responsible for purchasing raw materials, consumables, spare parts, packaging materials and other required items for the company. The role includes vendor coordination, quotation comparison, purchase order preparation, delivery follow-up and maintaining purchase records.

Key Responsibilities

• Identify and develop reliable suppliers and vendors.

• Collect and compare quotations from different suppliers.

• Negotiate price, quality, payment terms and delivery schedules.

• Prepare and issue Purchase Orders (PO).

• Follow up with vendors for timely delivery of materials.

• Coordinate with Production, Stores, Maintenance, QC and Accounts departments.

• Verify material specifications, quantity and delivery requirements.

• Maintain purchase records, quotations, PO, invoices and vendor documents.

• Monitor pending orders and ensure timely receipt of materials.

• Assist in vendor evaluation and performance monitoring.

• Search for alternative suppliers to reduce cost and improve quality.

• Ensure purchases are made as per company requirements and approved specifications.

• Coordinate with Stores for material receipt and shortages/damages.

• Maintain proper documentation for ISO and internal audits.

• Prepare purchase reports and MIS as required by management.

Required Skills

• Good knowledge of Purchase & Procurement processes.

• Good negotiation and communication skills.

• Basic knowledge of inventory and material management.

• Good knowledge of MS Excel and MS Office.

• Knowledge of ERP/Tally/SAP will be an advantage.

• Ability to coordinate with multiple departments and suppliers.

• Good follow-up and problem-solving skills.

Qualification

• Graduate / Diploma in any relevant field.

• Diploma/Degree in Mechanical, Production, Commerce or Supply Chain will be an advantage.

Key Performance Indicators (KPI)

• Purchase cost reduction.

• Timely material availability.

• Vendor delivery performance.

• Purchase order accuracy.

• Vendor quality performance.

• Proper purchase documentation and records.

Job Requirements

• Experience in manufacturing/industrial purchase will be preferred.

• Candidate should be proactive, responsible and good at vendor follow-up.

• Ability to work under pressure and meet material requirements within deadlines.

• It is a Both Back Office / Data Entry job for candidates with 1 - 3 years of experience.