Back Office Purchase Executive

Job Summary

We are a construction company looking for a Purchase & Billing Executive to manage end-to-end procurement of construction materials and processing of vendor/contractor bills. The role ensures timely availability of materials at site, cost control, and accurate billing as per project requirements and site consumption.

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Key Responsibilities

Purchase (Construction Materials & Services)

• Handle procurement of construction materials, & finalizing

• Vendor Finalization.

• Negotiate rates, payment terms, and delivery schedules with suppliers.

• Prepare and issue Purchase Orders (POs) as per site requirement and approved budgets.

• Coordinate with site engineers and storekeepers for material demand and urgency.

• Ensure timely delivery of materials to different project sites.

• Maintain vendor database and evaluate vendor performance based on quality, rate, and delivery.

• Monitor material consumption and help control wastage and excess procurement.

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Billing (Vendor & Contractor Bills)

• Verify vendor bills against Purchase Orders, delivery challans, and material received at site.

• Quantity Calculations & Analysis of all unit works.

• Check subcontractor bills (Labour bills, work bills, running bills, final bills) as per work progress.

• Ensure proper documentation before processing payments (GRN, measurement sheets, approvals).

• Coordinate with site engineers for bill certification and work measurement verification.

• Maintain records of all invoices, running bills (RA bills), and payment status.

• Coordinate with accounts department for timely processing of payments.

• Resolve discrepancies in quantity, rate, or quality with vendors and site teams.

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Required Skills & Qualifications

• Bachelor’s degree in Commerce / Civil Engineering / Supply Chain / Business Administration.

• 1–3 years of experience in purchase and billing in the construction industry.

• Strong knowledge of construction materials and site processes.

• Experience in handling subcontractor billing and measurement-based billing preferred.

• Proficiency in MS Excel and accounting software (Tally / ERP systems preferred).

• Good negotiation, communication, and coordination skills.

• Ability to work under pressure and manage multiple site requirements.

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Key Competencies

• Strong vendor management skills

• Accuracy in billing and documentation

• Cost control mindset

• Coordination with site and accounts teams

• Time management and follow-up skills

• Integrity and attention to detail

• It is a Full Time Back Office / Data Entry job for candidates with 1 - 3 years of experience.