Back Office Purchase Executive

We are looking for a Purchase Executive to join our team at Novacare Healthcare Solutions Private Limited. The role involves managing and updating information accurately and efficiently, supporting key data management processes, and performing various administrative tasks. The position offers ₹20,000 - ₹35,000 and opportunities for growth.

Key Responsibilities:

• A. Purchase & Procurement

  • Prepare and process purchase orders for pharmaceutical products based on stock requirements, sales demand, and minimum stock levels.

  • Coordinate with authorized pharmaceutical manufacturers, C&F agents, and stockists for product procurement.

  • Obtain quotations, negotiate prices, schemes, discounts, credit periods, and other commercial terms.

  • Ensure timely procurement of fast-moving, essential, and high-demand medicines.

  • Follow up with suppliers for pending orders, deliveries, and shortages.

  B. Inventory & Stock Management

  • Monitor stock levels and identify products requiring replenishment.

  • Coordinate with the warehouse and sales teams to avoid stock-outs and excess inventory.

  • Monitor expiry dates, near-expiry products, and slow-moving or non-moving inventory.

  • Ensure appropriate stock rotation using FEFO (First Expiry, First Out).

  • Minimize expiry losses, dead stock, and unnecessary purchases.

  C. Supplier Coordination

  • Develop and maintain relationships with pharmaceutical companies, authorized distributors, and suppliers.

  • Verify supplier credentials and applicable drug licences and documentation, as required.

  • Evaluate suppliers based on pricing, product availability, delivery timelines, and service quality.

  • Resolve issues related to shortages, damaged goods, incorrect supplies, and purchase returns.

  D. Documentation & Compliance

  • Verify purchase invoices, purchase orders, delivery challans, batch numbers, expiry dates, and quantities received.

  • Coordinate with the accounts team for invoice reconciliation, payment follow-ups, and supplier outstanding balances.

  • Maintain accurate purchase records and supplier details in ERP or inventory management software.

  • Ensure procurement activities comply with applicable drug licensing requirements and company policies.

Job Requirements:

The minimum qualification for this role is Graduate and 2 - 5 years of experience. The role requires excellent attention to detail, a high level of accuracy, strong organizational skills, and the ability to manage multiple tasks efficiently. Candidates must be open to a 6 days working.

• It is a Full Time Back Office / Data Entry job for candidates with 2 - 5 years of experience.