Purchase Executive

 1.⁠ ⁠Procurement Planning

Understand material requirements for STP, ETP, WTP, RO, UF, and softener projects.

Coordinate with project, service, and production teams for material planning.

Prepare procurement schedules based on project timelines.

Ensure timely availability of materials to avoid project delays.

 2.⁠ ⁠Vendor Sourcing & Development

Identify and develop new vendors for mechanical, electrical, and process equipment.

Maintain approved vendor list.

Compare vendor capabilities, pricing, delivery timelines, and quality standards.

Build long-term relationships with reliable suppliers.

Typical procurement items:

Pumps

Blowers

Diffusers

Membranes

Pressure vessels

Valves and piping

Electrical panels

Instruments and sensors

Chemical dosing systems

FRP/SS/MS tanks

 3.⁠ ⁠Request for Quotation (RFQ) & Price Negotiation

Float enquiries to multiple vendors.

Obtain and compare quotations technically and commercially.

Negotiate pricing, delivery, warranty, and payment terms.

Prepare comparative statements for management approval.

 4.⁠ ⁠Purchase Order (PO) Management

Prepare and release purchase orders as per approval process.

Ensure PO terms and specifications are accurate.

Follow up for vendor acknowledgment.

Track open POs and delivery schedules.

 5.⁠ ⁠Material Follow-Up & Coordination

Monitor material dispatch and delivery status.

Coordinate with logistics and stores for inward materials.

Resolve delays and supply issues proactively.

Ensure urgent site requirements are fulfilled on time.

 6.⁠ ⁠Inventory & Stores Coordination

Coordinate with stores for stock availability and reorder levels.

Avoid excess inventory and material shortages.

Support inventory control and material reconciliation.

 7.⁠ ⁠Quality & Technical Coordination

Coordinate with technical team for specification approvals.

Ensure procured materials meet project and quality requirements.

Arrange inspection/testing if required.

Handle replacement or rejection cases with vendors.

 8.⁠ ⁠Cost Control & Budget Monitoring

Support cost optimization initiatives.

Monitor purchase budgets and project procurement costs.

Identify alternate materials/vendors without compromising quality.

 9.⁠ ⁠Documentation & ERP Updates

Maintain procurement records, quotations, POs, and vendor documents.

Update purchase entries in ERP/Tally/software.

Maintain proper filing for audits and ISO documentation.

10.⁠ ⁠Vendor Payment Coordination

Coordinate with accounts for vendor payment processing.

Verify invoice, delivery challan, and PO compliance.

Resolve invoice discrepancies with suppliers.

11.⁠ ⁠Compliance & Safety Procurement

Procure PPE and safety materials as per site requirements.

Ensure statutory and approved brand compliance for critical equipment.

Maintain warranty and technical document records.

Skills Required

Knowledge of water treatment equipment and materials

Vendor negotiation skills

MS Excel and ERP/Tally knowledge

Technical understanding of STP/ETP/WTP systems

Communication and coordination skills

Cost analysis and comparison preparation

Time management and follow-up capability

Key Performance Indicators (KPIs)

On-time material delivery

Cost savings achieved

Vendor performance rating

Purchase cycle time

Inventory control efficiency

Reduction in emergency purchases

PO accuracy

Material rejection percentage

Project procurement completion as per schedule

• It is a Full Time Back Office / Data Entry job for candidates with 6 months - 1 years of experience.