Purchase Executive

Job Title: Purchase Executive

Department: Purchase / Procurement

Industry: Life Science / Pharma / Medical / Laboratory

Job Summary

The Purchase Executive will be responsible for procurement of raw materials, laboratory consumables, equipment, packaging materials, and other operational supplies required for the life science business. The role ensures timely purchasing, vendor management, cost control, and compliance with quality and regulatory standards.

Key Responsibilities

1. Procurement Management

   • Purchase raw materials, laboratory chemicals, consumables, packaging materials, and equipment.

   • Ensure timely availability of materials to avoid production delays.

2. Vendor Management

   • Identify, evaluate, and onboard new vendors.

   • Maintain vendor database and vendor performance records.

   • Coordinate with vendors for quotations, negotiations, and deliveries.

3. Price Negotiation

   • Compare quotations and negotiate for best pricing and payment terms.

   • Maintain cost efficiency while ensuring quality standards.

4. Purchase Documentation

   • Prepare and process Purchase Orders (PO).

   • Maintain records of quotations, invoices, delivery challans, and purchase reports.

5. Inventory Coordination

   • Coordinate with stores, production, and QC departments for stock requirements.

   • Monitor minimum stock levels to prevent shortages.

6. Quality & Compliance

   • Ensure all purchased materials meet quality standards and specifications.

   • Coordinate with QC for COA (Certificate of Analysis) verification.

   • Follow company ISO / regulatory procurement guidelines.

7. Logistics Coordination

   • Track order status and delivery timelines.

   • Resolve issues related to delayed or incorrect supplies.

8. Reporting

   • Prepare monthly purchase reports.

   • Maintain purchase tracking sheets and cost analysis reports.

Required Skills

• Vendor negotiation skills

• Knowledge of procurement processes

• Understanding of life science / pharma materials

• Documentation and reporting skills

• Knowledge of ERP / Excel / purchase software

• Communication and coordination skills

Qualification

• Bachelor’s degree in Life Science / Pharmacy / Biotechnology / Commerce / Supply Chain.

Experience

• 2–5 years experience in purchase/procurement preferably in Life Science / Pharma / Medical industry.

Additional Preferred Knowledge

• ISO documentation knowledge

• Vendor assessment process

• Inventory management

• Laboratory consumables and chemicals procurement

• It is a Full Time Back Office / Data Entry job for candidates with 6 months - 2 years of experience.