Purchase Executive

Purchase Executive / Purchase Officer

Department: Procurement / Supply Chain

Industry: Biotechnology / Biotechnical Company

Reports To: Purchase Manager / Supply Chain Manager

🔹 Job Summary

The Purchase Executive is responsible for sourcing, negotiating, and procuring raw materials, laboratory equipment, chemicals, consumables, and services required for research, production, and quality operations in a biotechnology company. The role ensures cost-effective purchasing while maintaining compliance with regulatory and quality standards (GMP, GLP, ISO).

🔹 Key Responsibilities

1. Procurement & Sourcing

Identify and evaluate suppliers for biotech raw materials, reagents, media, enzymes, chemicals, lab consumables, and production equipment.

Obtain quotations, compare pricing, and negotiate contracts.

Issue Purchase Orders (POs) and ensure timely delivery.

Maintain approved vendor list (AVL).

2. Regulatory Compliance

Ensure purchased materials comply with GMP, GLP, ISO, and other regulatory requirements.

Verify Certificates of Analysis (COA), MSDS, and technical documentation.

Coordinate with QA/QC departments for vendor qualification.

3. Inventory Coordination

Work closely with stores and production teams to maintain optimal inventory levels.

Monitor stock levels and initiate timely reordering.

Avoid stockouts of critical lab and production materials.

4. Vendor Management

Develop long-term supplier relationships.

Conduct vendor performance evaluations.

Resolve supply chain issues and discrepancies.

5. Cost Control & Budgeting

Monitor procurement budgets.

Identify cost-saving opportunities.

Analyze market trends for biotech materials.

6. Documentation & Reporting

Maintain purchase records and documentation.

Prepare procurement reports for management.

Ensure proper ERP system entry (SAP/Oracle or similar).

🔹 Required Qualifications

Bachelor’s degree in Biotechnology, Life Sciences, Supply Chain Management, or related field.

2–5 years of procurement experience (preferably in biotech, pharma, or chemical industry).

Knowledge of laboratory materials and biotech production requirements.

Familiarity with regulatory standards (GMP, GLP, ISO).

🔹 Required Skills

Strong negotiation and communication skills

Vendor evaluation & contract management

Knowledge of biotech materials and lab equipment

ERP software proficiency

Analytical and cost-management skills

Attention to regulatory compliance

🔹 Preferred Experience

Experience purchasing:

Fermentation media

Enzymes & reagents

Lab instruments (HPLC, incubators, autoclaves)

Bioreactor components

Cold-chain materials

🔹 Key Performance Indicators (KPIs)

On-time procurement rate

Cost savings achieved

Vendor performance rating

Inventory turnover ratio

Compliance audit results

• It is a Full Time Back Office / Data Entry job for candidates with 6 months - 3 years of experience.