Back Office Purchase Executive

The Procurement Executive supports BPCL Bina Refinery's materials team in buying spares, consumables, chemicals and services on time, at fair cost and in line with BPCL's procurement policy. The role runs the day-to-day purchase cycle, from indent to purchase order and follow-up, so that plant maintenance and operations are not held up by material shortages.

Key responsibilities

• Process purchase requisitions and indents received from maintenance, operations and projects, and check specifications, quantities and budget codes.

• Float enquiries and RFQs, run tenders on e-procurement portals and GeM, and prepare comparative statements.

• Evaluate offers technically and commercially, negotiate with vendors, and recommend awards as per delegation of powers.

• Raise and amend purchase orders, rate contracts and service orders in SAP MM.

• Expedite deliveries, track vendor performance and escalate delays to the Procurement Manager.

• Coordinate with stores, quality, finance and user departments on inspection, receipt and invoice clearance.

• Maintain and develop the vendor base, including registration, document verification and performance records.

• Keep procurement records audit-ready and follow BPCL policy, vigilance guidelines and safety norms.

• Prepare periodic MIS reports on open POs, pending indents, savings and vendor delivery.

Qualifications and experience

• B.E./B.Tech (Mechanical, Electrical, Chemical or Instrumentation) or a graduate/MBA in Materials or Supply Chain Management.

• 2 to 6 years in procurement or materials management, ideally MRO spares, chemicals or capital items.

• Prior work in a refinery, petrochemical, oil and gas, power or other PSU or large industrial setting is an advantage.

• Experience with SAP MM and government e-procurement (GeM, e-tendering) is strongly preferred.

Skills and competencies

Technical

• SAP MM: purchase requisition, RFQ, PO, contracts and release strategy

• RFQ and tender handling, technical and commercial bid evaluation, price analysis

• Understanding of refinery materials, technical specifications, OEM spares and inspection requirements

• Contract basics: GST, Incoterms, payment terms, liquidated damages, bank guarantees

• MS Excel and MS Office for comparative statements and MIS

Behavioural

• Negotiation and vendor management

• Attention to detail and documentation discipline

• Ethics and integrity, suited to a vigilance-sensitive PSU environment

• Clear written and spoken communication in English and Hindi

• Ability to work under deadlines and coordinate with several departments

Work conditions

• On-site deputation at the refinery; general shift with occasional extended hours during turnarounds or urgent requirements.

• Mandatory refinery safety induction, and PPE use inside plant areas.

• Entry needs a gate pass, which depends on identity verification and police verification.

• Candidates should be able to join within 30 days and stay near Bina or relocate there.

• Compensation, benefits and contract duration: to be confirmed with the client.

• It is a Full Time Back Office / Data Entry job for candidates with 3 - 6+ years Experience.