Purchase Executive

Job Summary:

We are looking for a detail-oriented and proactive Purchase Executive to manage procurement activities at our onsite locations. The ideal candidate will be responsible for maintaining accurate records, updating Excel sheets, tracking stock levels, and ensuring timely availability of materials. The role requires strong coordination, documentation skills, and the ability to stay updated on stock movement and inventory status.

Key Responsibilities:

Procurement & Vendor Management

• Source and purchase materials as per site requirements.

• Coordinate with suppliers for quotations, negotiations, and timely deliveries.

• Maintain strong vendor relationships and ensure quality and cost-effective purchasing.

Inventory & Stock Management

• Monitor daily stock levels and ensure adequate availability of materials.

• Track incoming and outgoing materials at the site.

• Conduct routine stock checks and report discrepancies immediately.

• Ensure materials received are in good condition and meet quality requirements.

Documentation & Record Keeping

• Maintain accurate and up-to-date purchase records.

• Prepare and update Excel sheets for procurement, stock status, and daily material entries.

• File and manage purchase orders, delivery challans, invoices, and GRNs.

• Send regular reports to the head office or reporting manager.

Coordination & Communication

• Coordinate with site engineers, supervisors, and storekeepers for material requirements.

• Keep the team updated about delivery timelines, stock updates, and shortages.

• Communicate any purchase-related issues promptly.

Skills & Qualifications:

• Bachelor’s degree (preferred) or relevant diploma.

• 1–3 years of experience in purchasing or inventory management (construction/industrial site experience is a plus).

• Strong knowledge of MS Excel (VLOOKUP, basic formulas, data entry, reporting).

• Good record-keeping and documentation skills.

• Strong communication and negotiation abilities.

• Ability to work independently at an onsite location.

Additional Requirements:

• Must be comfortable working full-time at the assigned site (Bhivpuri / Tarali / Bavali).

• Should be organized, responsible, and proactive.

• Ability to multitask and handle time-sensitive tasks.

• It is a Full Time Back Office / Data Entry job for candidates with 1 - 3 years of experience.