Purchase Coordinator

JOB DESCRIPTION – PURCHASE COORDINATOR

Department: Purchase / Procurement
Experience: 1–3 Years
Education: Graduate
Industry: Manufacturing / Auto Components
Location: Auto Die Cast (India)

Job Purpose

To systematically manage the purchase process from stock checking and indent generation to vendor procurement, material tracking, receipt, rejection closure, payment coordination, and vendor development.

Key Responsibilities

• Check stock, pending orders and requirements in the ERP system before purchasing.

• Generate Purchase Indents and Purchase Orders in Tally.

• Obtain quotations and negotiate with vendors on price, delivery, payment and freight terms.

• Follow up with vendors for material availability and delivery commitments.

• Develop new vendors based on price, quality, delivery capability and company requirements.

• Track material from vendor dispatch → transport → in-house receipt.

• Handle urgent material requirements and ensure timely procurement.

• Coordinate rejected material, replacement / return and Debit Note issuance.

• Coordinate with Accounts for vendor payment processing and payment-related issues.

• Update all purchase activities accurately in the ERP / company system.

• Maintain good vendor relationships and regular communication.

• Ensure purchase activities are handled systematically with proper follow-up and documentation.

Required Skills

• Basic understanding of Purchase & Procurement Process

• Good vendor follow-up and negotiation skills

• New Vendor Development

• Good understanding of ERP systems

• Tally & Excel / Google Sheets

• Basic stock and inventory understanding

• Good communication and coordination

• Ability to handle urgent requirements

• Ownership, discipline and attention to detail

Qualification

Graduate in any discipline.

Preferred: 1–3 years of purchase experience in a manufacturing / auto-component industry.

Key Accountability

Right Material + Right Quantity + Right Price + Right Time + Right Vendor + Complete System Tracking.

• It is a Full Time Back Office / Data Entry job for candidates with 1 - 3 years of experience.