Personal Secretary (PS)

Personal Secretary (PS) – Job Profile

Role: Personal Secretary (PS)
Location: Gurugram
Work Mode: On-site
Working Days: Monday–Saturday
Working Hours: 10:00 AM–6:00 PM

Key Responsibilities

• Manage the Founder/Director’s daily schedule, meetings, appointments, reminders, and follow-ups.

• Handle official calls, emails, messages, correspondence, and day-to-day communication on behalf of the Founder/Director.

• Coordinate with internal teams, clients, candidates, vendors, partners, and other external stakeholders.

• Handle client communication, client meetings, and client coordination professionally.

• Attend and coordinate client meetings and ensure proper follow-up on discussions, commitments, and action points.

• Assist the Founder/Director in day-to-day administrative, operational, and coordination activities.

• Prepare and maintain reports, presentations, documents, records, and other official materials.

• Track assigned tasks and follow up with concerned team members to ensure timely completion.

• Coordinate meetings, appointments, travel arrangements, and other schedules as required.

• Be completely comfortable with travelling anywhere across India as per business requirements. Travel may be required frequently depending on the Founder/Director’s schedule and organizational needs.

• Accompany the Founder/Director for official meetings, events, conferences, client visits, and business travel whenever required.

• Handle sensitive company, client, financial, operational, and personal information with strict confidentiality and complete discretion.

• Sharing, discussing, forwarding, or disclosing any confidential company or client information with unauthorized persons is strictly prohibited.

• Maintain professional boundaries and ensure that confidential information is never disclosed outside authorized channels.

• Coordinate communication between the Founder/Director and relevant teams to ensure smooth execution of work.

• Be flexible with working hours when required for important meetings, travel, client commitments, or business requirements.

Mandatory Requirements

• Willingness and complete flexibility to travel anywhere in India as per business requirements is mandatory.

• Strong confidentiality and discretion are mandatory for this position.

• Must be comfortable handling confidential company information, client information, documents, discussions, and business matters.

• Must be comfortable attending client meetings and handling clients professionally.

• Must have a professional personality, strong communication skills, and mature behaviour.

• Should be comfortable working closely with the Founder/Director and handling sensitive responsibilities.

Required Skills & Qualifications

• Graduate in any discipline.

• Excellent verbal and written communication skills.

• Good command of English.

• Strong interpersonal and client-handling skills.

• Excellent organizational and time-management abilities.

• Good knowledge of MS Office/Google Workspace.

• Strong follow-up and coordination skills.

• Ability to multitask and work under pressure.

• Professional attitude, maturity, discretion, and confidentiality.

• Ability to handle last-minute changes and urgent requirements.

• Prior experience as a Personal Secretary, Executive Assistant, Personal Assistant, Executive Secretary, or similar role will be preferred.

Important Note

This is not a desk-only administrative role. The candidate must be comfortable with client handling, business coordination, official meetings, travel across India, and handling highly confidential information. Complete confidentiality and flexibility to travel are mandatory requirements for this position.

• It is a Full Time Back Office / Data Entry job for candidates with 6 months - 1 years of experience.