Operations Executive

Company: Distil Education & Technology Private Limited
Department: Operations & Apprenticeship
Location: Zirakpur
Employment Type: Full-Time
Experience: 1–4 Years
Qualification: Graduate (Any Discipline)
Working Days: 6 Days a Week
Salary: ₹15,000/- per month (Minimum) or higher based on the candidate's knowledge, skills, experience, and interview performance.

About the Role

Distil Education & Technology Private Limited is looking for a dynamic and detail-oriented Apprenticeship & Operations Executive to support apprenticeship operations, payroll management, assessment coordination, client servicing, compliance management, and day-to-day operational activities. The ideal candidate should possess strong communication, coordination, and analytical skills with the ability to manage multiple responsibilities efficiently.

Key Responsibilities

Apprenticeship Operations

• Manage end-to-end apprentice onboarding and documentation processes.

• Coordinate apprentice registration under NAPS/NATS programs.

• Ensure timely completion of apprentice joining formalities and compliance requirements.

• Maintain apprentice records, contracts, attendance, and operational MIS.

• Coordinate with employers, apprentices, and internal teams for smooth project execution.

Payroll & Stipend Management

• Collect and verify attendance data for payroll and stipend processing.

• Coordinate monthly stipend and salary processing activities.

• Resolve payroll discrepancies and employee/apprentice queries.

• Support billing, invoicing, and reconciliation activities.

• Maintain payroll records with complete accuracy and confidentiality.

Assessment & Certification Process

• Coordinate with Sector Skill Councils (SSC) and assessment agencies.

• Schedule apprentice assessments and communicate timelines to candidates and clients.

• Track assessment completion, certification status, and documentation.

• Ensure smooth execution of assessment and certification activities.

Client Coordination & Relationship Management

• Act as the primary point of contact for assigned clients.

• Conduct regular discussions with clients regarding onboarding, attendance, payroll, assessments, compliance, and operational updates.

• Address client concerns and provide timely resolutions.

• Prepare and share MIS reports, status updates, and project performance reports.

• Support client review meetings and operational presentations.

Data Management & Administrative Support

• Ensure operational data remains accurate, updated, and accessible.

• Verify data accuracy and identify discrepancies for timely correction.

• Organize and maintain physical and digital records.

• Generate reports, dashboards, and summaries for management review.

• Support various administrative and operational activities across departments.

• Maintain confidentiality of sensitive company, employee, and client information.

Compliance & Documentation

• Prepare and maintain apprenticeship contracts, agreements, and operational documents.

• Ensure compliance with company policies and apprenticeship guidelines.

• Support audits, inspections, and documentation reviews.

• Maintain complete records for operational and compliance purposes.

Required Skills

• Strong communication and interpersonal skills.

• Excellent client-handling and coordination abilities.

• Good knowledge of MS Excel, MS Word, Google Sheets, and MIS Reporting.

• Strong analytical and problem-solving skills.

• High attention to detail and accuracy.

• Ability to manage multiple tasks and meet deadlines.

• Knowledge of Apprenticeship Programs (NAPS/NATS) will be preferred.

Preferred Candidate Profile

• Graduate in any discipline.

• 1–4 years of experience in Operations, Apprenticeship, HR, Payroll, Staffing, Recruitment, or Skill Development.

• Experience in client coordination and operational management.

• Ability to work independently in a fast-paced environment.

• Willingness to travel for client meetings, assessments, and operational requirements when necessary.

What We Offer

• Competitive salary package.

• Performance-based growth opportunities.

• Exposure to Apprenticeship, Payroll, Compliance, and Workforce Management.

• Opportunity to work with leading industries and government-supported apprenticeship programs.

• Career growth within Operations, HR, and Apprenticeship Management functions.

Interested candidates can share their updated resume at:

call: 9311226612 | info@distileducation.com

• It is a Full Time Back Office / Data Entry job for candidates with 1 - 4 years of experience.