Back Office Operation Executive

Job Description: Operations Executive – Academic Publishing

Company Name: RSIS International

Job Title: Operations Executive

Department: Academic Publishing & Journal Operations

Experience Required: 2- 4 years

Salary: ₹15,000–₹25,000 per month (depending on experience and skills)

Employment Type: Full-Time

Work Mode: Work from Office

Industry: Academic Publishing, Research & Education

## About RSIS International

RSIS International is an independent scholarly publishing organization engaged in academic journal publishing, conference proceedings, and research dissemination. The organization supports researchers, academicians, universities, and conference organizers through publication services, editorial coordination, DOI registration, and academic publishing support.

## Job Summary

We are looking for a detail-oriented and responsible Operations Executive to manage academic publishing operations, coordinate new journal launches, handle ISSN and ISBN applications, assist with indexing applications, and oversee the documentation and administrative processes associated with journals and conference proceedings.

The ideal candidate should have 1–2 years of relevant experience in publishing, editorial operations, academic administration, documentation, or a related field. Candidates should be comfortable working with online application portals, maintaining records, coordinating with researchers, and managing multiple tasks and deadlines.

## Key Responsibilities

1. Journal Launch & Management

- Coordinate the launch of new academic journals.

- Assist in preparing journal information, aims and scope, editorial policies, and publication guidelines.

- Coordinate with editors, reviewers, editorial board members, and researchers.

- Maintain journal websites, publication schedules, and journal-related documentation.

2. ISSN, ISBN & DOI Registration

- Prepare and submit ISSN applications for new journals through the appropriate official channels.

- Coordinate ISBN applications for eligible books and conference proceedings.

- Assist with DOI registration and metadata preparation through Crossref workflows.

- Maintain records of ISSN, ISBN, DOI, and publication details.

3. Indexing & Abstracting Applications

- Research suitable indexing and abstracting databases for academic journals.

- Prepare documentation and submit applications where the journal meets the relevant eligibility criteria.

- Track application status and follow up with the respective databases.

- Maintain accurate records of indexing requirements, decisions, and renewal or reassessment dates.

- Ensure that all indexing-related information is accurate and verifiable.

4. Conference Proceedings Publication

- Coordinate publication workflows for conference proceedings and special issues.

- Communicate with conference organizers and academic institutions regarding publication requirements.

- Collect and organize manuscripts, abstracts, author details, and editorial documents.

- Coordinate formatting, plagiarism-checking workflows, proofreading, and publication timelines.

- Assist with proceedings metadata, ISBN/DOI requirements, and post-publication dissemination.

5. Documentation & Administrative Operations

- Prepare official letters, emails, application forms, reports, and publication records.

- Maintain organized digital files, spreadsheets, and databases.

- Track pending applications, publication deadlines, and follow-up activities.

- Ensure that all documents are complete, accurate, and submitted on time.

6. Coordination & Communication

- Coordinate with internal teams, editors, authors, reviewers, and external organizations.

- Communicate professionally through email, telephone, and other business communication channels.

- Follow up on pending approvals, documentation, and publication-related tasks.

- Provide regular operational updates to management.

## Required Qualifications

- Graduate in any discipline; candidates with a background in English, Commerce, Management, Education, Library Science, or related fields will be preferred.

- Minimum 1–2 years of relevant work experience in publishing, editorial coordination, academic administration, documentation, or operations.

- Good written and verbal communication skills.

- Proficiency in MS Office, particularly Microsoft Excel, Word, and email.

- Ability to research information online and work with official application portals.

- Strong organizational skills and attention to detail.

## Preferred Skills

- Familiarity with academic journals, scholarly publishing, ISSN, ISBN, DOI, and Crossref.

- Basic understanding of indexing databases such as Google Scholar, Scopus, Web of Science, and other relevant indexing services.

- Experience coordinating journal launches or conference proceedings.

- Ability to maintain trackers, prepare reports, and manage multiple deadlines.

- Strong follow-up, problem-solving, and time-management skills.

## Salary & Benefits

- Salary Package: ₹25,000–₹35,000 per month, depending on qualifications and experience.

- Full-time employment.

- Opportunity to develop expertise in academic publishing and research dissemination.

- Professional growth in journal management, editorial operations, and conference publishing.

Company: RSIS International

Position: Operations Executive – Academic Publishing

• It is a Full Time Back Office / Data Entry job for candidates with 2 - 4 years of experience.