Back Office Operation Executive

Job Description – Operations Executive

Company: Pholus Globos Facility Service Pvt. Ltd.
Position: Operations Executive
Location: Bengaluru
Employment Type: Full-Time
Experience: Fresher / 0–2 Years
Salary: ₹15,000 – ₹18,000 per month
Joining: Immediate

Job Summary

We are looking for a smart, responsible, and proactive Operations Executive to support day-to-day business operations, coordination, vendor management, procurement, documentation, and client service activities. The candidate will be responsible for ensuring smooth execution of operational activities and timely follow-up with clients, vendors, and internal teams.

Freshers with good communication, computer, coordination, and organizational skills are encouraged to apply.

Key Responsibilities

• Coordinate and monitor day-to-day operational activities.

• Coordinate with clients, site teams, vendors, and service personnel.

• Follow up with vendors for quotations, pricing, material availability, and service updates.

• Prepare and maintain quotations, purchase orders, invoices, work orders, and other operational documents.

• Assist in procurement and follow up on material requirements and deliveries.

• Track work orders, service requests, and ensure timely completion.

• Coordinate manpower, materials, and services as required for operational activities.

• Maintain records and reports using MS Excel, MS Word, and email.

• Handle calls, emails, and day-to-day operational communication.

• Monitor pending tasks and follow up with concerned teams until completion.

• Maintain proper documentation, reports, and operational records.

• Support management in planning, coordinating, and executing daily operational activities.

• Identify operational issues and coordinate with the concerned team for timely resolution.

• Ensure smooth communication between clients, vendors, and internal teams.

• Assist in preparing daily/weekly operational reports and status updates.

Requirements

• Any Degree / Diploma.

• Freshers are welcome to apply.

• Good knowledge of MS Excel, MS Word, email, and basic computer applications.

• Good communication and coordination skills.

• Smart, quick learner, and willing to take responsibility.

• Strong follow-up and organizational skills.

• Ability to manage multiple tasks and meet deadlines.

• Kannada and English communication preferred.

• Willingness to coordinate with different teams and vendors.

Preferred Skills

• MS Excel

• Operations coordination

• Vendor coordination

• Procurement & material follow-up

• Invoice & quotation preparation

• Work order tracking

• Documentation and reporting

• Email communication

• Client coordination

• Strong follow-up

Working Hours

Full-Time | Monday to Saturday

Key Qualities

Smart | Quick Learner | Responsible | Organized | Good Communication | Proactive | Strong Follow-up | Attention to Detail | Problem Solver | Team Player

• It is a Full Time Back Office / Data Entry job for candidates with Freshers.