Operation Executive

Stores Activities

Operations Materials inward & invoice processing:

Receiving materials from vendors and distribution to Requestor.

Verification of invoices.

Identification of Capex assets before GR creation.

Creating GRN in SAP tool for material related invoices received from vendors.

Handing over the assets to asset management team (TRAXX) for RFID tagging.

Raising ticket (KITS) to stakeholder in servwell tool for invoices certification/resolution.

Submission of Invoices to Scanning room to upload in tool.

Validation of scanned invoices in KOFAX tool for accounting.

Preparing gate pass in TRAXX tool for materials which are going to vendors place and internal movements based on requests.

The efficiency and effectiveness of the accounts payable process will also affect the company's cash position, credit rating, and relationships with its suppliers

Service invoice processing:

Review the invoices scanned in dolphin system and processing it for GRN.

Segregation of invoices location wise (HYD MDU BLR).

Creating GR in SAP tool for the invoices which are scanned with end user approval.

Co-ordination with users for snapshots of the capex asset if user directly collected from vendor & scanned for in-warding in TRAXX before GR creation.

Tagging of Capex Materials in co-ordination with TRAXX team and send reports to Finance (Treasury Team)

Raising KITS in ServWell tool to for various categories like approvals from IO owners, PO amendments, PO funds issue.

Closing KITS (with key in GRN details in KITS) and GRN process once KITS owners complete their action in KITS.

KOFAX validation to be complete in KOFAX tool after GRN creation.

Other services follow

Receiving ServWell requests from users for business cards and stationery items and other events.

Co-ordinating with vendor for ordering Business cards as per user request. Coordinate with HR to get exceptional approval if employee’s designation is mismatch between data base and request.

Co-ordinating with vendor for Company Letter Heads, envelopes, Tags’ etc.

Follow-up & getting business cards from vendor.

Distribution & closure of Servwell tickets with in the SLA of 2 days.

• It is a Full Time Back Office / Data Entry job for candidates with 1 - 2 years of experience.