Office Executive

About the Role

We are looking for a smart, proactive, well-organized and responsible Female Executive Assistant to work closely with the CEO and support the smooth functioning of the company.

The role involves managing the CEO’s schedule and meetings, coordinating internal and external stakeholders, conducting market research, ensuring timely follow-ups, and supporting day-to-day business operations.

The ideal candidate should have excellent communication skills, professional etiquette, strong follow-up capabilities, discretion, and the ability to represent the company confidently when interacting with clients, partners and other stakeholders.

Key Responsibilities

Manage and maintain the CEO’s daily calendar, meeting schedule, appointments and priorities.

Coordinate meetings with clients, business partners, vendors, senior professionals and other stakeholders.

Prepare meeting agendas, required documents and briefing notes before important meetings.

Maintain a systematic follow-up tracker for meetings, commitments, proposals and pending actions.

Follow up with internal teams and external stakeholders on behalf of the CEO and ensure timely closure of assigned tasks.

Conduct market research, competitor analysis and industry research relevant to the company’s business.

Identify and compile information about new markets, business opportunities, potential clients, competitors and industry trends.

Support the CEO in preparing presentations, reports, business updates and management summaries.

Coordinate with different departments to monitor day-to-day internal operations and ensure smooth execution.

Act as a communication bridge between the CEO and internal teams, ensuring important instructions and decisions are properly communicated and followed up.

Represent the company professionally while accompanying the CEO for business meetings, conferences, events, client visits and other professional engagements.

Maintain professional relationships with clients, partners, associates and other important stakeholders.

Handle confidential business information and CEO-related matters with complete discretion and professionalism.

Assist in planning and coordinating business travel, meetings, events and other activities involving the CEO/team.

Travel with the CEO or business team whenever required for meetings, conferences, market visits or business development activities.

Take ownership of assigned tasks and ensure they are completed within agreed timelines.

Identify operational gaps and proactively communicate them to the CEO with possible solutions.

Key Skills & Competencies

Excellent verbal and written communication skills.

Strong organizational and time-management abilities.

Excellent follow-up and coordination skills.

Good understanding of business operations and corporate etiquette.

Strong research and analytical skills.

Proficiency in MS Office / Google Workspace, presentations and spreadsheets.

Ability to manage multiple priorities simultaneously.

Professional personality with confidence and maturity.

High level of confidentiality, integrity and discretion.

Proactive approach with strong problem-solving ability.

Ability to communicate effectively with people at different levels of an organization.

Willingness to travel as required.

Ability to work in a fast-paced, dynamic and entrepreneurial environment.

Preferred Candidate

Graduate in any discipline; MBA/PGDM or relevant professional qualification will be an advantage.

1–4 years of experience in Executive Assistant, Business Operations, Office Management, Management Trainee, Business Coordination or a similar role.

Candidates with experience working directly with founders, CEOs, MDs or senior management will be preferred.

Freshers with exceptional communication, confidence, organizational skills and a strong willingness to learn may also be considered.

What We Are Looking For

We are looking for someone who is more than an administrative assistant—a dependable professional who can understand the CEO’s priorities, coordinate with people, conduct research, follow through on decisions and contribute to the overall functioning of the organization.

The right candidate should be:

Proactive • Presentable • Responsible • Organized • Confidential • Business-minded • Excellent at Follow-ups • Willing to Travel

• It is a Full Time Back Office / Data Entry job for candidates with 0 - 5 years of experience.