Office Executive

Job Summary

We are seeking a reliable and organized Office Administrator to manage daily administrative operations and ensure the smooth functioning of the office. The ideal candidate will be responsible for handling office tasks, supporting staff, maintaining records, and acting as a point of contact for internal and external communications.

Key Responsibilities

Manage day-to-day office operations and administrative tasks

Handle phone calls, emails, and correspondence professionally

Maintain office files, records, and documentation (physical and digital)

Schedule meetings, appointments, and maintain calendars

Prepare reports, letters, and other business documents

Order and manage office supplies and inventory

Support HR tasks such as employee records, attendance, and onboarding paperwork

Coordinate with vendors, service providers, and maintenance staff

Ensure office policies and procedures are followed

Assist management and team members with administrative support as needed

Required Skills and Qualifications

Proven experience in office administration or a similar role

Strong organizational and time-management skills

Excellent written and verbal communication skills

Proficiency in MS Office (Word, Excel, Outlook) or similar tools

Ability to multitask and prioritize workload effectively

Attention to detail and problem-solving skills

Professional attitude and ability to work independently

Preferred Qualifications

Diploma or bachelor’s degree in business administration or a related field

Experience with accounting, invoicing, or basic bookkeeping

Familiarity with office management software or ERP systems

Work Environment

Full-time / Part-time (as applicable)

Office-based role

May require occasional coordination outside regular hours

• It is a Full Time Back Office / Data Entry job for candidates with 0 - 3 years of experience.