Office Coordinator

We are looking for a Office Coordinator to join our team at United Flooring Private Limited to perform a variety of administrative tasks. As a part of this job, you will welcome guests and greet people who visit the organization/business premises. Besides this, you will also handle front-desk tasks like managing mail and forwarding phone calls. The position offers an in-hand salary of ₹15,000 - ₹20,000 and growth opportunities.

Key Responsibilities:

• Administration

  􀂃 Maintain various agreements, documents, forms and formats as per pre-defined

  formats (latest version).

  􀂃 Maintenance of attendance records and notifying the concerned authorities

  􀂃 Providing support to other departments and managers.

  􀂃 Ensure that quality and cost control is maintained in all departments.

  􀂃 Ensure clean office environment.

  􀂃 Take initiative in manager’s absence

  􀂃 Maintain procedures manual to ensure consistent performance of routines

  􀂃 Arrange essential mail in priority action order for superior

  􀂃 Check deadlines on incoming requests and put preliminary work in play

  􀂃 Do phone surveys/inquiries as needed

  􀂃 Routinely re-order department supplies

  􀂃 Update mail/phone directories

  􀂃 Office supplies are made available to trainees as per the guidelines via the Front office Executive
  Information Management

  􀂃 Gathering, migrating, storing and distributing information within the company.

  􀂃 Updating admin related information/data into the MIS

  􀂃 Providing support to other departments and managers.

  􀂃 Providing document management

  􀂃 Providing telecommunication management.

  􀂃 Assisting the IT team in taking a back-up of data/information as needed.

  3. Manage Office Equipment

  􀂃 Maintain cleanliness of office premise and equipment.

  􀂃 Ensure that amenities are provided for staff working on night shifts and after office

  hours as per company policy

  􀂃 Maintain Office Library and keep inventory and stock of the books and material

  (with appropriate original library software)

  􀂃 Maintainence of Office equipment is done as per schedule, contracts are reviewed

  and renewed as required.

  􀂃 Record keeping of stationary and providing the same.

  4. Visitors

  􀂃 Screen to control interruptions

  􀂃 Arrange amenities as needed

  􀂃 Facilitate travel schedules and make travel arrangements for the employees by

  coordinating with travel agents and employees.

  5. Travel

  􀂃 Prepare Rider Petrol Expense Sheet Every Month's, And Clear It.

Job Requirements:

The minimum qualification for this role is Graduate and 1 - 3 years of experience. Other required skills include proficiency in Microsoft Office Suite, multitasking and time-management, with the ability to prioritize tasks. He/She must have a professional attitude and be an expert in written and verbal communication.

• It is a Full Time Back Office / Data Entry job for candidates with 1 - 3 years of experience.