Office Coordinator

Office Coordinator

Coordination Support

Role Overview

Store and Dispatch Coordinator. You will manage daily warehouse inventory, handle stock records, and ensure all customer orders are packed and shipped accurately and on time.

Experience

• Experience: 2 to 4 years in warehouse, store, or dispatch roles.

• Tech: Proficient in inventory software and basic MS Excel.

• Math: Strong basic math skills for counting stock.

• Traits: Physically fit, detail-oriented, and highly reliable.

• Communication: Clear communication to coordinate with team and drivers.3–5 years of experience as an Office Coordinator, Administrative Assistant, or Secretary supporting senior management.

• Stable job history with a consistent track record in previous roles is preferred.

Educational Qualification

• Graduate from a recognised university; a degree or diploma from a secretarial or business administration college is preferred.

• Additional certifications in office management, administration, or MS Office applications are an advantage.

Key Skills & Competencies

Critical Requirement

• Exceptional Follow-Up Skills — This is the single most important requirement. The Office Coordinator must be able to consistently track, follow through, and close all delegated tasks without needing reminders.

• Only Male candidates are eligible to apply for this role.

Technical Skills

• Proficient in MS Office Suite — particularly MS Excel (Pivot Tables, VLOOKUP/HLOOKUP, linking sheets) and MS Word.

• Proficient in Google Search for online research tasks.

• Competent in managing email correspondence via Outlook and/or Gmail.

• Shorthand preferred.

Soft Skills

• Excellent command of written and spoken English.

• Strong interpersonal and communication skills to liaise effectively with internal teams and external stakeholders.

• High level of integrity, reliability, and professional discretion.

• Proactive attitude with the ability to take ownership and work independently.

• Ability to manage and influence cross-functional teams diplomatically.

Communication & Correspondence

• Manage and respond to the MD’s email inbox.

• Handle inbound and outbound calls, managing call forwarding and responses professionally.

• Liaise with clients and stakeholders on the MD’s behalf, including follow-up communications.

Research & Information Management

• Conduct online research, compile information, and present summaries for the MD’s review.

• Organise and maintain records, documents, and reports in a structured and accessible manner.

Personal & Administrative Support

• Coordinate personal tasks for the MD including travel bookings, appointments, event reservations, and household or personal errands.

• Supervise and assign tasks to office support staff (e.g., runner/office boy) to ensure smooth daily operations.

• It is a Full Time Back Office / Data Entry job for candidates with 2 - 4 years of experience.