Office Coordinator

We are looking for a Office Coordinator to join our team at Rajshree Precision Private Limited. The role involves managing and updating information accurately and efficiently, supporting key data management processes, and performing various administrative tasks. The position offers ₹20,000 - ₹25,000 and opportunities for growth.

Office Coordinator

Administrative & Coordination Support

Role Overview

We are seeking a highly capable and proactive Office Coordinator to provide comprehensive administrative and operational support to the Managing Director. The ideal candidate is resourceful, detail-oriented, and demonstrates exceptional follow-up skills. Beyond administrative competence, we seek someone with a strong sense of ownership, initiative, and the ability to act as the MD’s trusted operational extension across all functions.

Experience

•        3–5 years of experience as an Office Coordinator, Administrative Assistant, or Secretary supporting senior management.

•        Demonstrated experience in office coordination, administration, and cross-functional liaison.

•        Stable job history with a consistent track record in previous roles is preferred.

Educational Qualification

•        Graduate from a recognised university; a degree or diploma from a secretarial or business administration college is preferred.

•        Additional certifications in office management, administration, or MS Office applications are an advantage.

Key Skills & Competencies

Critical Requirement

•        Exceptional Follow-Up Skills — This is the single most important requirement. The Office Coordinator must be able to consistently track, follow through, and close all delegated tasks without needing reminders.

•        Only female candidates are eligible to apply for this role.

Technical Skills

•        Proficient in MS Office Suite — particularly MS Excel (Pivot Tables, VLOOKUP/HLOOKUP, linking sheets) and MS Word.

•        Proficient in Google Search for online research tasks.

•        Competent in managing email correspondence via Outlook and/or Gmail.

•        Shorthand preferred.

Soft Skills

•        Excellent command of written and spoken English.

•        Strong interpersonal and communication skills to liaise effectively with internal teams and external stakeholders.

•        High level of integrity, reliability, and professional discretion.

•        Proactive attitude with the ability to take ownership and work independently.

•        Ability to manage and influence cross-functional teams diplomatically.

•        Comfortable handling personal and professional tasks on behalf of the MD.

Key Responsibilities:

Key Responsibilities

Delegation & Task Management

•        Receive, record, and distribute tasks from the MD to relevant team members with clear deadlines.

•        Maintain a dynamic Delegation Sheet and follow up on all commitments at the agreed date and time.

•        Act as the MD’s operational voice, ensuring tasks are communicated and completed on behalf of the MD.

Communication & Correspondence

•        Manage and respond to the MD’s email inbox.

•        Handle inbound and outbound calls, managing call forwarding and responses professionally.

•        Liaise with clients and stakeholders on the MD’s behalf, including follow-up communications.

Research & Information Management

•        Conduct online research, compile information, and present summaries for the MD’s review.

•        Organise and maintain records, documents, and reports in a structured and accessible manner.

Personal & Administrative Support

•        Coordinate personal tasks for the MD including travel bookings, appointments, event reservations, and household or personal errands.

•        Supervise and assign tasks to office support staff (e.g., runner/office boy) to ensure smooth daily operations.

Job Requirements:

The minimum qualification for this role is Graduate and 3 - 5 years of experience. The role requires excellent attention to detail, a high level of accuracy, strong organizational skills, and the ability to manage multiple tasks efficiently. Candidates must be open to a 6 days working.

• It is a Full Time Back Office / Data Entry job for candidates with 3 - 5 years of experience.