Office Coordinator

Key Responsibilities

• Manage the Director's calendar, appointments, meetings, and travel schedules.

• Screen phone calls, emails, and correspondence on behalf of the Director.

• Prepare reports, presentations, MIS, and meeting minutes.

• Coordinate with internal departments such as Sales, Accounts, Production, Purchase, and Logistics for timely follow-ups.

• Ensure timely execution of tasks assigned by the Director.

• Maintain confidential files, records, and important business documents.

• Assist in vendor, client, and customer communication.

• Track pending payments, quotations, purchase orders, and project updates.

• Organize meetings, business visits, exhibitions, and events.

• Prepare daily, weekly, and monthly status reports.

• Draft professional emails, letters, and official communications.

• Handle travel bookings, hotel reservations, and expense records.

• Follow up with employees and department heads to ensure deadlines are met.

• Perform any other administrative or business support tasks assigned by the Director.
  

Required Skills

• Excellent verbal and written communication in English and Hindi

• Strong organizational and time-management skills

• Excellent follow-up and coordination abilities

• Ability to work under pressure and meet deadlines

• Professional personality with a positive attitude
  

Technical Skills

• MS Office (Excel, Word, PowerPoint)

• Google Workspace

• Email management (Outlook/Gmail)

• Knowledge of ERP/Tally will be an added advantage

• Strong MIS and report preparation skills

Qualifications

Bachelor's degree in Business Administration, Commerce or any relevant field.

MBA will be an added advantage.

Experience

3–6 years of experience as an Executive Assistant, Personal Assistant, or Executive Secretary.

Experience in the furniture, manufacturing, retail, or interior industry will be preferred.

• It is a Full Time Back Office / Data Entry job for candidates with 3 - 6+ years Experience.