Office Assistant

Designation: Receptionist cum Office Assistant

Job Location : Kolkata

Experience: Minimum 4-5 years’ experience required as a Office Assistant

Salary: 15000 to 18000 p.m.

Employment Type: Full-Time

Position Overview:

We are looking for person to provide administrative and clerical support to ensure smooth

and efficient operation of the office. The role of to manage our front desk, greet visitors,

handle calls and emails, and support daily administrative tasks.

Required Knowledge & Skill

Education : Candidate must be completed graduation.

Communication Skill : Good communication skill required in Hindi, English and Bengali &

professional appearance.

Technical Skill : Must have knowledge in MS Office, Gmail, Google Sheet.

Job Responsibilities:

Greeting Visitors:

 Welcome clients, guests, and employees in a professional and friendly manner.

Phone Management, Email & Correspondence:

 Answer, screen, and forward incoming calls efficiently.

 Take messages and ensure prompt follow-up.

 Manage incoming and outgoing emails, letters, and packages. Ensure timely

distribution to relevant departments.

Scheduling & Appointments:

 Maintain calendars and schedule meetings or appointments.

 Coordinate meeting room bookings.

Vendor Coordination & Billing

 Receive vendor bills, obtain necessary approvals, and forward to Head Office for

processing.

 Update records of paid bills in designated Excel sheets to ensure accurate financial

tracking.

Front Desk Organization:

 Keep the reception area clean, organized, and presentable.

 Maintain record of office supplies and stationery.

Administrative Support:

 Assist with basic data entry, filing, and documentation.

 Prepare reports or documents as needed.

 Monitoring regular work activities of Housekeeping staff

 Photocopying, scanning, filing (both physical and digital) and word processing.

Visitor & Security Management:

 Monitor visitor access and maintain sign-in logs.

 Follow security protocols and ensure safety compliance.

Customer Service:

 Address visitor inquiries and provide information about the company.

 Resolve minor issues or redirect them to the appropriate personnel.

Coordination with Teams:

 Communicate effectively with different departments to ensure smooth operations.

Miscellaneous Tasks:

 Assist in organizing events or office activities if required.

• It is a Full Time Back Office / Data Entry job for candidates with 2 - 4 years of experience.

More about this Office Assistant job

1. What is the eligibility criteria to apply for this Office Assistant job?
   Ans: The candidate should be Graduate and above and above with 2 - 4 years of experience of experience
2. How much salary can I expect for this job role?
   Ans: You can expect a salary of ₹15000 - ₹18000 per month that depends on your interview. It's a Full Time job in Kolkata.
3. How many working days are there for this Office Assistant job?
   Ans: This Office Assistant job will have 6 working days.
4. Are there any charges applicable while applying or joining this Office Assistant job?
   Ans: No, there is no fee applicable for applying this Office Assistant job and during the employment with the company, i.e., Shriji Innovations Llp.
5. Is it a work from home job?
   Ans: No, it’s not a work from home job and can't be done online.
6. How many openings are there for this Office Assistant role?
   Ans: There is an immediate opening of 2 Office Assistant at Shriji Innovations Llp
7. Who can apply for this job?
   Ans: Only Female candidates can apply for this Back Office / Data Entry job.
8. What are the timings of this Office Assistant job?
   Ans: This Office Assistant job has 10:00 AM - 07:00 PM timing.