Office Assistant

Position Title: Office Executive

Reporting To: CEO / Senior Management

Industry: Supermarket / Retail

Location: [To be filled]

Experience: 2–5 years (Retail / Office Operations preferred)

Role Objective

The Office Executive will be responsible for ensuring smooth day-to-day office operations, coordination between departments, accurate documentation, MIS reporting, and operational support to management in a supermarket environment.

Key Responsibilities

1. Office Administration

Manage daily office operations and documentation.

Maintain files related to vendors, HR, accounts, and statutory records.

Handle correspondence (emails, letters, courier, phone coordination).

Maintain office supplies and vendor follow-ups.

2. Accounts & Documentation Support

Coordinate with Accounts team for invoices, expense bills, and petty cash records.

Track payments, follow up on outstanding bills, and vendor statements.

Assist in GST-related document collection and record maintenance.

Maintain purchase, expense, and payment MIS.

3. Retail Operations Support

Coordinate with store managers for daily operational requirements.

Assist in maintaining sales reports, stock summaries, and margin reports.

Support pricing updates, offer documentation, and supplier communications.

Maintain master data (vendors, items, price lists).

4. MIS & Reporting

Prepare daily / weekly / monthly reports (sales, expenses, manpower, stock).

Maintain Excel trackers and dashboards for management review.

Ensure accuracy and timely submission of reports to the CEO.

5. HR & Compliance Coordination

Maintain employee attendance, leave records, and basic HR documentation.

Coordinate recruitment documentation and joining formalities.

Support compliance documentation (licenses, renewals, audits).

6. Management Support

Assist CEO in scheduling meetings and preparing meeting notes.

Follow up on action points from internal meetings.

Act as a coordination point between management, stores, vendors, and consultants.

Required Skills & Qualifications

Graduate in Commerce / Business Administration or equivalent.

Strong working knowledge of MS Excel, Word, and Email.

Prior experience in retail / supermarket / distribution is preferred.

Good communication and coordination skills.

High attention to detail, discipline, and ability to multitask.

Ability to handle confidential information responsibly.

Key Performance Indicators (KPIs)

Timeliness and accuracy of MIS reports.

Office process compliance and documentation accuracy.

Effective coordination with stores and vendors.

Reduction in follow-up delays and operational errors.

Management satisfaction and operational support effectiveness

• It is a Full Time Back Office / Data Entry job for candidates with 2 - 3 years of experience.