Office Assistant

MedX Pharma is looking for a responsible and detail-oriented Office Assistant who will support daily office operations, manage dispatch activities, and handle data entry tasks efficiently. The candidate will play a key role in ensuring smooth coordination between departments and maintaining operational workflow.

Key Responsibilities:

• Handle dispatch of goods including packing, documentation, and coordination with transport/logistics.

• Maintain proper records of dispatch, invoices, and delivery status.

• Perform accurate and timely data entry in company software/systems.

• Manage inventory records and assist in stock tracking.

• Coordinate with sales and warehouse teams for order processing.

• Ensure proper documentation and filing of office records.

• Support day-to-day administrative and operational tasks.

• Assist in preparing reports related to dispatch and operations.

• Handle basic communication with vendors and transporters.

• Monitor and maintain office supplies and ensure availability.

Additional Responsibilities (Added Points):

• Ensure accuracy in billing and dispatch details to avoid errors.

• Maintain confidentiality of company data and records.

• Assist in implementing and maintaining standard operating procedures (SOPs).

• Support HR/Admin team in basic coordination when required.

• Follow up on pending orders and ensure timely dispatch.

• Help in improving operational efficiency by suggesting process improvements.

• Maintain discipline and ensure proper workplace coordination.

Skills & Requirements:

• Basic knowledge of dispatch & logistics operations.

• Proficiency in MS Excel, MS Word, and data entry tools.

• Good organizational and time-management skills.

• Attention to detail and accuracy.

• Good communication skills.

• Ability to multitask and work under pressure.

• It is a Full Time Back Office / Data Entry job for candidates with 1 - 2 years of experience.