Office Assistant

Job Summary:

We are seeking a proactive and responsible Administrative Officer to oversee and manage general office operations. The ideal candidate will be responsible for office maintenance, asset supervision, housekeeping coordination, handling client interactions, purchasing and stock maintenance, and liaison with government and external agencies. The role requires a hands-on individual capable of multi-tasking in a fast-paced environment.

Key Responsibilities:

• Responsible to Open the office 8.30am and close the office 7.30pm

• Working time 8.30am to 7.30pm

• Office Maintenance & Cleaning Supervision

• Ensure regular upkeep and maintenance of the office premises and associated buildings.

• Coordinate with vendors for repair, maintenance, and infrastructure improvements.

• Asset Supervision

• Maintain and regularly update the inventory of office assets and equipment.

• Monitor the condition of assets and report for repair or replacement as required.

• Ensure secure and optimal utilization of assets within office premises.

• Manage contracts and services of external housekeeping staff or agencies.

• Conduct periodic checks to ensure compliance with office cleanliness standards.

• Certificate Printing and Client Handover

• Coordinate the printing of certificates and related documentation as per organizational standards.

• Ensure timely and accurate handover of certificates or documents to clients.

• Maintain proper records and logs of document issuance.

• Client Visits for Payment Collection

• Visit clients for collection of payments or pending dues as assigned.

• Follow up with non-responsive clients through visits, calls, and official communication.

• Maintain proper records of client interactions and report feedback to the management.

• Stationery Purchase and Stock Management

• Maintain and monitor inventory stock levels, usage, and replenishment cycles.

• Ensure cost-effective procurement practices and vendor coordination.

• Liaison with Government & Other Agencies

• Coordinate with local authorities, government departments, and external agencies as needed.

• Ensure timely submission of official documents, renewals, and compliance matters.

• Represent the organization in external meetings or inspections when required.

• It is a Full Time Back Office / Data Entry job for candidates with 0 - 5 years of experience.

More about this Office Assistant job

1. What is the eligibility criteria to apply for this Office Assistant job?
   Ans: The candidate should be All Education levels and above with 0 - 5 years of experience of experience
2. How much salary can I expect for this job role?
   Ans: You can expect a salary of ₹13000 - ₹23000 per month + Incentives that depends on your interview. It's a Full Time job in Chennai.
3. How many working days are there for this Office Assistant job?
   Ans: This Office Assistant job will have 6 working days.
4. Are there any charges applicable while applying or joining this Office Assistant job?
   Ans: No, there is no fee applicable for applying this Office Assistant job and during the employment with the company, i.e., EMPOWERING ASSURANCE SYSTEMS PRIVATE LIMITED.
5. Is it a work from home job?
   Ans: No, it’s not a work from home job and can't be done online.
6. How many openings are there for this Office Assistant role?
   Ans: There is an immediate opening of 5 Office Assistant at EMPOWERING ASSURANCE SYSTEMS PRIVATE LIMITED
7. Who can apply for this job?
   Ans: Both Male and Female candidates can apply for this Back Office / Data Entry job.
8. What are the timings of this Office Assistant job?
   Ans: This Office Assistant job has 08:30 AM - 07:00 AM timing.