Office Assistant

About the job

Clinic Pankh is a multispecialty healthcare clinic in New Delhi dedicated to providing compassionate, comprehensive and patient-centered care to women, children and families. Clinic Pankh also provides Pregnancy Ultrasound, Follicular Monitoring, laboratory testing, mental health support, physiotherapy, nutrition counseling, yoga, Lamaze and lactation expertise, complemented by an in-house pharmacy and organic café. The team focuses on empowering individuals through knowledge, personalized attention and a supportive environment throughout their healthcare journey.

Position

You will work alongside our doctor to type, print and deliver ultrasound reports, and you will own all PCPNDT documentation so the clinic is always ready for inspection.

Daily tasks include reviewing ultrasound findings, entering patient and examination details into reporting systems, ensuring reports are complete and correctly formatted, and coordinating with healthcare professionals to clarify information as needed.

The Ultrasound Reporting Assistant helps manage patient flow by organizing records, maintaining confidentiality, and assisting with basic patient communication, such as explaining reporting timelines and follow-up procedures. The role also requires adherence to health and safety standards, accurate handling of patient documentation, and collaboration with the wider care team to support efficient, high-quality diagnostic services.

Key Responsibilities

Ultrasound reporting

• Type findings live during scans and format reports using standard templates.

• Check patient details, referral information and measurements before the doctor signs.

• Print reports, confirm they are signed, and hand them over to patients and referring doctors on time.

• Manage the report queue and keep templates up to date.

PCPNDT documentation

• Fill Form F accurately and completely for every pregnant patient, including obstetric history and the referral indication, and pass it to the performing doctor for signature.

• Fill Form F correctly for follicular monitoring and fertility scans as per Delhi PCPNDT advisories.

• Maintain the daily PNDT register and patient records.

• File Form F on the Delhi online portal and keep signed hard copies with referral slips and case papers.

• Prepare daily and monthly PNDT reports for the Appropriate Authority as required.

• Keep all PNDT files (digital and physical) organised and preserved for at least 2 years, ready for audits and inspections.

• Check daily that the "no sex determination" signage in English and Hindi, the registration certificate and a copy of the Act and Rules are displayed.

• Flag any gaps or discrepancies to the doctor in charge immediately.

Requirements

• Graduate (any stream).

• Experience as an ultrasound/radiology typist, medical transcriptionist or PNDT documentation staff at a diagnostic centre or clinic.

• Neat, legible handwriting and the ability to fill forms carefully.

• Fast, accurate English typing (40+ WPM); familiarity with ultrasound terminology.

• Fluent Hindi and English.

• Strong computer skills: MS Word, Excel, reporting software, printing/scanning, and online government portals.

• Presebtable and Respectful towards doctors and staff

• Strong patient care and interpersonal skills to interact respectfully and clearly with patients and clinical staff.

• Should have attention to detail, accuracy in documentation

• A commitment to patient confidentiality, professional ethics, and continuous learning in ultrasound reporting and clinical workflows.

Preferred

• Hands-on Form F experience, including fertility/follicular scans.

• Training in PCPNDT rules and guidelines (not mandatory; we will train the right person).

Working hours

Monday to Saturday, evenings (currently 5–8 PM). Timings may change based on clinic needs.

• It is a Full Time Back Office / Data Entry job for candidates with 2 - 6+ years Experience.