Office Assistant

1. Office Administration & Coordination

• Maintain and organize project records, correspondence, reports, and operational documents.

• Update internal records, spreadsheets, ERP systems, or other company databases.

• Coordinate routine office communications and assist with incoming enquiries.

• Maintain records of office supplies and operational materials.

• Assist with attendance records, leave information, and local travel expense documentation.

• Support management with routine administrative and coordination activities.

2. Sales & Client Coordination

• Receive and coordinate sales leads with the concerned sales or field team.

• Maintain lead, enquiry, quotation, and follow-up records.

• Coordinate with technical and commercial teams for preparation of quotations and proposals.

• Assist in compiling information required for tenders, quotations, and project submissions.

• Follow up with clients regarding quotations, project schedules, material dispatches, and work progress.

• Maintain regular communication with clients and provide updates as instructed by the management.

• Track payment and outstanding invoice follow-ups and coordinate the information with the accounts team.

3. Field & Project Coordination

• Visit project and client sites as required to monitor ongoing work.

• Coordinate with site personnel, technicians, contractors, vendors, and labour teams.

• Monitor project progress against assigned schedules and report delays or site-related issues.

• Verify materials received at project sites against delivery documents and project requirements.

• Assist in maintaining basic quality and safety standards at project locations.

• Record site observations and provide regular progress updates to the reporting manager.

• Capture project photographs and maintain site visit records where required.

• Coordinate with the office team regarding material requirements, manpower requirements, and site activities.

Required Qualifications & Skills

• Graduate degree or diploma in a relevant discipline.

• Approximately 2–5 years of relevant experience in administration, sales coordination, project coordination, site supervision, or a related field.

• Good working knowledge of MS Excel, MS Word, email, and basic digital documentation systems.

• Working knowledge of English is required for office documentation and professional communication.

• Knowledge of Bengali and Hindi will be useful for coordination with local vendors, workers, and site teams.

Additional Requirements

• The role requires regular movement between the office and project sites.

• Candidates should be comfortable working in both office and field environments.

• Candidates should be comfortable using smartphones and digital applications for reporting, communication, and site updates.

• It is a Full Time Back Office / Data Entry job for candidates with 1 - 3 years of experience.