Office Assistant

Job Title: Office Assistant
Department: Administration / Operations

Job Summary

We are looking for a responsible and organized Office Assistant with good computer skills and strong administrative capabilities. The candidate will be responsible for maintaining office records, staff support, attendance, gate pass permissions, market purchases, MIS preparation, and handling various online company portals.

Key Responsibilities

• Maintain day-to-day office and administrative records in an organized manner.

• Provide administrative and staff support for smooth day-to-day office operations.

• Maintain and update staff attendance records, leave records, and related documentation.

• Prepare and maintain gate pass records and permissions for employees, visitors, materials, and other requirements.

• Handle market purchases of office, housekeeping, pantry, stationery, and other required materials as assigned.

• Coordinate with vendors/suppliers for purchase, delivery, and availability of materials.

• Maintain proper records of purchased materials, bills, and supporting documents.

• Prepare daily/weekly/monthly MIS reports as required by the management.

• Prepare, update, and maintain data in MS Excel, including reports, trackers, and basic data analysis.

• Prepare and format documents, letters, reports, and presentations using MS Word and PowerPoint.

• Handle and update information on online company portals/login portals and ensure timely submission of required information.

• Coordinate with internal departments for collecting and updating required data.

• Maintain proper filing of physical and digital documents.

• Assist management and the concerned department in routine administrative activities.

• Ensure confidentiality and accuracy of company and employee-related information.

• Perform other administrative duties as assigned by the reporting manager.

Required Skills

• Good working knowledge of MS Excel, MS Word, and MS PowerPoint.

• Good knowledge of MIS preparation and data management.

• Ability to maintain attendance and staff-related records accurately.

• Good understanding of online portals, login systems, and online data entry.

• Basic knowledge of purchasing and vendor coordination.

• Good communication and coordination skills.

• Good organizational and record-keeping abilities.

• Ability to handle multiple tasks and meet deadlines.

• Attention to detail and accuracy in documentation.

• Should be responsible, proactive, and willing to take ownership of assigned tasks.

Educational Qualification

Graduate in any discipline from a recognized university.
Candidates with a diploma/certificate in computer applications or office administration will be preferred.

• It is a Full Time Back Office / Data Entry job for candidates with 2 - 5 years of experience.