Executive Secretary

Job Advertisement – Secretary to Executive Director

Position: Secretary to Executive Director

Job Type: Temporary / Contract
Duration: 6 Months
Location: Mumbai
Experience: 2–5 years preferred

Job Description

We are looking for a well-organized, efficient and computer-savvy Secretary to the Executive Director to provide comprehensive secretarial and administrative support.

The candidate should be confident in handling day-to-day correspondence, scheduling, documentation, internet-based tasks and general office administration.

Key Responsibilities

• Provide secretarial and administrative support to the Executive Director.

• Manage and coordinate the Executive Director's calendar, meetings and appointments.

• Schedule meetings and coordinate with internal teams and external stakeholders.

• Check, manage and respond to emails and maintain proper email correspondence.

• Prepare letters, reports, presentations, documents and other official communications.

• Handle stenography / shorthand and typing work.

• Maintain meeting schedules, minutes, records and important documents.

• Handle internet-based research, online communication and other computer-related tasks.

• Maintain confidentiality of official and sensitive information.

• Coordinate travel arrangements, meetings and other official requirements.

• Assist with general office administration and coordination.

• Follow up with various departments and ensure timely completion of assigned tasks.

• Perform any other secretarial or administrative duties assigned by the Executive Director.

Required Skills

• Excellent knowledge of MS Office – Word, Excel and PowerPoint.

• Good knowledge of Internet, email and online applications.

• Good stenography / shorthand and typing skills.

• Excellent written and verbal communication skills.

• Good organizational and time-management skills.

• Ability to manage multiple tasks and priorities.

• Professional, presentable and courteous personality.

• Ability to maintain confidentiality.

• Should be proactive and capable of working independently.

Qualification

Graduate in any discipline. Candidates with a Secretarial / Office Administration background will be preferred.

Important

This is a temporary position for 6 months. Candidates who are comfortable with a short-term contract and can join immediately or at short notice will be preferred.

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• It is a Full Time Back Office / Data Entry job for candidates with 1 - 6+ years Experience.