Executive Assistant

Job Title: Executive Assistant (EA)

Job Summary:
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior management. The ideal candidate will manage schedules, coordinate meetings, handle communications, and assist with day-to-day operations to ensure smooth functioning of the office and effective time management for executives.

Key Responsibilities:

• Manage and maintain the calendar, appointments, and meetings of senior executives

• Coordinate travel arrangements, including booking flights, accommodation, and transportation

• Prepare, edit, and manage correspondence, reports, presentations, and documents

• Screen and prioritize incoming calls, emails, and requests, responding or redirecting as appropriate

• Arrange and coordinate internal and external meetings, including logistics and follow-up actions

• Maintain confidential files and records, ensuring data privacy and security

• Liaise with internal departments and external stakeholders to facilitate smooth communication and workflow

• Assist in preparing agendas, taking minutes during meetings, and tracking action items

• Support project coordination and special assignments as directed by management

• Handle office supplies procurement and manage vendor relationships when needed

• Perform other administrative tasks to support the executive team and improve office efficiency

Qualifications and Skills:

• Proven experience as an Executive Assistant or similar role supporting senior-level management

• Excellent organizational, multitasking, and time management skills

• Strong communication skills, both written and verbal

• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software

• Ability to handle sensitive information with discretion and maintain confidentiality

• Problem-solving attitude and the ability to work independently and as part of a team

• High level of professionalism, attention to detail, and reliability

• It is a Full Time Back Office / Data Entry job for candidates with 6 months - 1 years of experience.