Back Office Executive Assistant

We are seeking a highly organized, proactive, and detail-oriented Executive Office Assistant to provide comprehensive administrative and operational support to senior management. The ideal candidate will be responsible for managing schedules, coordinating meetings, handling correspondence, maintaining records, and ensuring smooth day-to-day office operations.

Key Responsibilities

Manage calendars, appointments, meetings, and travel arrangements for senior management.

Draft, review, and maintain professional correspondence, reports, presentations, and documents.

Coordinate internal and external meetings, prepare agendas, and record meeting minutes.

Handle confidential information with discretion and professionalism.

Maintain office records, databases, and filing systems.

Assist in preparing reports, MIS, presentations, and business documents.

Coordinate with various departments to ensure timely completion of tasks and projects.

Manage incoming calls, emails, and visitor interactions professionally.

Support administrative activities including procurement, vendor coordination, and office management.

Follow up on action items and ensure timely closure of assigned tasks.

Provide general administrative and operational support to leadership.

Required Skills & Qualifications

Bachelor's degree in Business Administration, Commerce, Management, or a related field.

2–5 years of experience in Executive Assistant, Office Assistant, Administration, or similar roles.

Excellent verbal and written communication skills.

Strong organizational and multitasking abilities.

Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).

Ability to maintain confidentiality and handle sensitive information.

Strong follow-up and coordination skills.

Professional appearance and interpersonal skills.

Preferred Skills

Experience supporting senior leadership or C-suite executives.

Knowledge of MIS reporting and documentation management.

Experience in hospitality, healthcare, education, or service industries will be an added advantage.

What We Offer

Competitive salary package.

Growth and learning opportunities.

Professional work environment.

Exposure to senior leadership and strategic projects.

• It is a Full Time Back Office / Data Entry job for candidates with 6 months - 1 years of experience.