Executive Assistant

The Executive Assistant (EA) will provide high-level administrative support to the Chairman’s office. This role demands exceptional organizational skills, excellent communication and people skills, attention to detail, discipline, etiquette, strong ethics and the ability to handle multiple tasks in a fast-paced environment. The EA will be responsible for managing schedules, coordinating meetings, communicating with stakeholders, and handling confidential information, all while ensuring the smooth day-to-day operations of the Chairman's office.

Key Responsibilities:

• Shadow Executive – Be the shadow to the Chairman, observe flexible timings to match the Chairman’s schedule. Briefing and managing the daily agenda on a real-time response basis for the chairman’s office.

• Calendar Management: Efficiently manage the executive's calendar, including scheduling meetings, appointments, and travel arrangements. Ensure that the executive is fully prepared for all engagements and deadlines.

• Communication: Act as the primary point of contact between the executive and internal/external stakeholders. Manage and filter emails, calls, and other communications on behalf of the executive.

• Meeting Coordination: Organise and coordinate meetings, including preparing agendas, taking minutes, following up on action items, and ensuring all required materials are ready.

• Travel Management: Coordinating and scheduling all travel logistics, including booking flights, accommodations, ground transportation, and organizing itineraries.

• Document Preparation: Prepare reports, presentations and other documents using available AI applications, Google Sheets, Excel, PowerPoint, Canva, etc. for meetings, as well as review and proofread content for accuracy and clarity.

• Confidentiality: Maintain the highest level of confidentiality with respect to sensitive information and business strategies. Handle confidential matters with professionalism and discretion.

• Task Prioritisation: Assist in prioritising and managing multiple tasks or projects for the executive, ensuring deadlines are met and tasks are completed on time.

• Office Management: Oversee day-to-day operations of the executive's office, ensuring that supplies and equipment are maintained, and addressing any office needs.

Skills and Qualifications:

• Educational Qualification: Bachelor's degree in Business Administration, Management, or a related field. MBA or other relevant qualifications are an advantage.

• Experience: Minimum of 1 year of experience in an administrative or executive assistant role, preferably in a corporate or professional setting.

• Technical Skills: Proficiency in AI applications, Google Sheets, MS Office (Word, Excel, PowerPoint, Outlook).

• Communication Skills: Strong English Language communication skills, both verbal and written. Ability to communicate effectively with senior leaders and external stakeholders.

• Discretion: High level of confidentiality, display of ethics and professionalism while dealing with sensitive and confidential matters.

• Adaptability: Ability to adapt to changing priorities, keep flexible timings, and work effectively under pressure.

Work Environment:

• Full-time position with flexible office hours- 6 days.

• Some travel may be required based on the executive’s schedule.

• Onsite work.

• It is a Full Time Back Office / Data Entry job for candidates with 1 - 2 years of experience.