Executive Assistant

Job Title:

Executive Assistant – Transport Industry (Tenders & Online Bidding Focus)

Job Overview:

We are seeking an experienced Executive Assistant to support senior executives within our transport division. The ideal candidate will be proactive, detail-oriented, and energetically handle both traditional administrative duties as well as specialized tasks related to managing tenders, online bidding, and procurement processes. This role is best suited for a candidate who exemplifies a professional, refined presence and thrives in a fast-paced, industry-specific environment.

Key Responsibilities:

• Executive Support:

  • Coordinate complex calendars, schedule appointments, and manage meeting logistics for senior management.

  • Serve as the primary point of contact for internal and external stakeholders, ensuring professional and timely communication.

• Tender & Bidding Management:

  • Manage and oversee transportation service tenders, including gathering requirements, preparing documentation, and ensuring submission compliance.

  • Navigate online bidding platforms and e-procurement systems to post, track, and manage bids.

  • Liaise with relevant internal departments and external vendors to gather necessary data, respond to queries, and follow up on tender progress.

• Document & Report Preparation:

  • Prepare, proofread, and edit tender documents, bidders’ proposals, and related correspondence to maintain clarity and precision.

  • Compile reports and presentations summarizing tender progress, bid statuses, and market trends.

• Administrative & Operational Support:

• Organize and coordinate logistics for domestic and international travel, meetings, and corporate events.

• Maintain and update confidential files, records, and databases in compliance with company policies.

• Support ad-hoc projects and research initiatives as assigned by executives.

Required Qualifications & Skills:

• Education & Experience:

  • Bachelor’s degree in business administration, Logistics, or a related field—or equivalent professional experience.

  • A minimum of 1- 2 years in an executive support role, ideally within the transportation or logistics industry, with demonstrable experience in tender management and online bidding systems.

• Technical Proficiency:

  • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

  • Familiarity with e-procurement platforms and online tender/bidding tools.

  • Basic understanding of industry-specific software related to transport services and procurement is a plus.

• Professional Competence:

• Exceptional organizational and multitasking skills with a keen eye for detail.

• Strong written and verbal communication skills.

• Proven ability to work under pressure, prioritize tasks, and meet tight deadlines.

• A polished, professional demeanour combined with the ability to build rapport across all organizational levels.

Preferred Attributes:

• Prior experience in the transport industry managing government or private tenders and bids.

• Demonstrated ability to work autonomously while collaborating effectively as part of a team.

• A proactive approach to problem-solving and anticipating the needs of senior executives.

• While the profile is tailored to highlight a refined and professional image, our hiring process focuses on merit, relevant experience, and capability.

What We Offer:

• Professional Growth:
  Gain hands-on experience in handling high-level procurement and tender processes within the dynamic transport sector.

• Dynamic Work Environment:
  Engage in an innovative setting where your expertise and initiative can drive real operational impact.

• Competitive Benefits:
  Enjoy a comprehensive benefits package, competitive compensation, and opportunities for career advancement.

• Inclusive Culture:
  We are an equal opportunity employer committed to maintaining a diverse and inclusive workplace. All candidates are encouraged to apply based on their merits and qualifications.

This role is ideal for a candidate who not only brings administrative excellence but also understands the intricacies of the transport industry’s tendering and online bidding processes. If you are a dynamic professional with a refined presence and specialized experience, we invite you to explore this opportunity further.

• It is a Full Time Back Office / Data Entry job for candidates with 1 - 2 years of experience.

More about this Executive Assistant job

1. What is the eligibility criteria to apply for this Executive Assistant job?
   Ans: The candidate should be Graduate and above and above with 1 - 2 years of experience of experience
2. How much salary can I expect for this job role?
   Ans: You can expect a salary of ₹20000 - ₹25000 per month that depends on your interview. It's a Full Time job in Ghaziabad.
3. How many working days are there for this Executive Assistant job?
   Ans: This Executive Assistant job will have 6 working days.
4. Are there any charges applicable while applying or joining this Executive Assistant job?
   Ans: No, there is no fee applicable for applying this Executive Assistant job and during the employment with the company, i.e., RRC LOGISTIC PRIVATE LIMITED.
5. Is it a work from home job?
   Ans: No, it’s not a work from home job and can't be done online.
6. How many openings are there for this Executive Assistant role?
   Ans: There is an immediate opening of 2 Executive Assistant at RRC LOGISTIC PRIVATE LIMITED
7. Who can apply for this job?
   Ans: Only Female candidates can apply for this Back Office / Data Entry job.
8. What are the timings of this Executive Assistant job?
   Ans: This Executive Assistant job has 09:30 AM - 06:30 PM timing.