Executive Assistant

A Personal Assistant (PA) provides administrative, logistical, and personal support to an individual, typically an executive, entrepreneur, or high-profile professional. Their primary goal is to free up the employer's time so they can focus on strategic or high-level tasks. 

Core Responsibilities

• Calendar & Schedule Management: Managing complex diaries, scheduling meetings, and ensuring the employer is prepared for all appointments.

• Communication Liaison: Acting as the first point of contact by screening phone calls, managing emails, and handling correspondence on the employer's behalf.

• Travel Coordination: Booking flights, hotels, and ground transport, often creating detailed itineraries and managing visa requirements.

• Administrative Support: Preparing reports, presentations, and briefing papers; managing databases; and filing expenses.

• Event Planning: Organizing conferences, dinners, and social events, including venue sourcing and guest list management.

• Personal Errands: Handling tasks such as personal shopping, dry cleaning, or coordinating household maintenance and staff. 

Key Skills & Qualifications

• Discretion: Ability to handle highly sensitive and confidential information with absolute trustworthiness.

• Organization: Exceptional time management and the ability to multitask in fast-paced environments.

• Communication: Strong written and verbal skills for professional interaction with stakeholders.

• Tech Savviness: Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.

• Proactivity: A self-starter mindset to anticipate needs and solve problems before they arise. 

Typical Requirements

• Experience: Most senior roles require 2–5 years of previous experience as a PA or in an administrative capacity.

• Education: A high school diploma is standard; however, many employers prefer a bachelor's degree.

• Flexibility: Availability to work outside standard business hours

• It is a Full Time Back Office / Data Entry job for candidates with 3 - 5 years of experience.