Back Office Executive Assistant

What does a personal assistant do?

A personal assistant (PA) provides high-level administrative support to executives or other senior managementwithin an organisation. As the first point of contact for people who need to access their employer, they act as gatekeepers and facilitators, sorting through requests and making things happen in a busy office environment. Personal assistants work across various industries and departments, ensuring that important tasks get done without falling through the cracks.

Being a PA suits individuals who are highly organised and have strong communication skills, as they will often be acting as a go-between for people who don't directly work together. They will also need to possess superior diplomatic skills, being comfortable with managing relationships between multiple internal clients.

What are the duties of a personal assistant?

PAs are responsible for high-level administrative tasks such as:

Providing administrative support to a senior leader's calendar, including booking meetings, arranging travel and taking notes at meetings

Direct phone calls and emails from internal and external contacts – responding politely and distributing correspondence accurately Handling incoming calls and emails from internal and external contacts – responding politely, accurately and thoroughly

Making travel arrangements – working closely with your manager to coordinate schedules and manage bookings

Performing clerical tasks like ordering office supplies, organising physical and digital files, photocopying and printing documents. Organising deliveries of office supplies

Managing the logistics of the office, including booking conference rooms and equipment for meetings

Managing a diary to make sure that your executive or manager is prepared for all upcoming engagements

Assisting with planning events, from organising catering to sourcing speakers and furniture for the event

Assisting with personal tasks like picking up dry cleaning, grocery shopping and running personal errands

Traveling with the Founder Director of the company for events , shoots , projects and meetings and other branch office of the company

• It is a Full Time Back Office / Data Entry job for candidates with 6 months - 5 years of experience.