Executive Assistant

Location: Sector 7, Dwarka New Delhi
Work Model: 5 Days Work from Office | Saturday Work from Home
Experience: 3–6 Years
Employment Type: Full-time
Department: Office of the Managing Director / Administration

Role Overview

We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to Managing Director to provide comprehensive administrative and executive support. This role requires handling complex schedules, high-level coordination, confidential information, and cross-functional communication while ensuring seamless day-to-day operations of the MD’s office.

The ideal candidate should possess strong communication skills, advanced MS Excel proficiency, exposure to modern tools/AI, and prior experience supporting senior leadership.

Key Responsibilities

Calendar & Schedule Management

• Manage and optimize the Managing Director’s calendar, meetings, and appointments

• Coordinate internal and external meetings, ensuring timely preparation and follow-ups

• Anticipate scheduling conflicts and proactively resolve them

Communication & Correspondence

• Draft, review, and manage emails, letters, presentations, and reports

• Act as the primary liaison between the MD and internal/external stakeholders

• Screen calls, emails, and requests, prioritizing urgent matters

Administrative & Executive Support

• Prepare agendas, presentations, briefing notes, and meeting documents

• Record minutes of meetings and track action items

• Coordinate travel arrangements (flights, hotels, itineraries, expenses)

• Handle confidential information with discretion and professionalism

Operations & Follow-ups

• Track ongoing tasks and follow up with departments for timely completion

• Support leadership with reporting, MIS, and documentation

• Assist in improving office processes and workflow efficiency

Technology & Reporting

• Use advanced MS Excel for data analysis, reports, dashboards, and tracking

• Utilize MS Office tools (Word, PowerPoint, Outlook) effectively

• Leverage AI tools and digital platforms for productivity and automation

Required Skills & Qualifications

• Bachelor’s degree in Mass Communication, Journalism, Business, or related field

• 3–6 years of proven experience as an Executive Assistant / Senior EA

• Prior experience supporting MD / CXO / Senior Leadership

• Advanced MS Excel skills (Pivot Tables, formulas, dashboards)

• Strong proficiency in MS Office Suite

• Excellent verbal and written English communication

• High level of professionalism, discretion, and attention to detail

• Ability to multitask and perform under pressure

• Willingness to travel as required

Preferred Profile

• Exposure to AI tools, reporting automation, or digital workflows

• Experience in fast-paced corporate or consulting environments

• Candidates aged 30–35 years preferred

Work Schedule

• Monday to Friday: Work from Office

• Saturday: Work from Home

• Occasional extended hours based on MD’s schedule

Compensation & Benefits

• Competitive salary based on experience

• Performance-based incentives

• Health insurance and statutory benefits

• Exposure to senior leadership and strategic decision-making

• It is a Full Time Back Office / Data Entry job for candidates with 2 - 6+ years Experience.