Back Office Executive Assistant

Job Summary:

We are looking for a highly organized and proactive Executive Assistant / Backend Support Executive to provide administrative, operational, and coordination support across various business functions. The ideal candidate should possess strong communication skills, proficiency in Microsoft Office applications, and the ability to manage multiple tasks while ensuring smooth day-to-day operations.

Key Responsibilities:

• Provide administrative and executive support to senior management.

• Manage calendars, appointments, meetings, and follow-up actions.

• Prepare and maintain reports, spreadsheets, presentations, and business documents.

• Coordinate virtual and in-person meetings using Microsoft Teams, Zoom, Google Meet, etc.

• Draft professional emails, letters, and internal communications.

• Maintain and organize company records, databases, and documentation.

• Prepare MIS reports and update operational trackers on a regular basis.

• Coordinate with internal departments to collect and verify information.

• Assist in project coordination and monitor task completion timelines.

• Support HR, Accounts, Procurement, and Operations teams with documentation and administrative requirements.

• Ensure confidentiality and proper management of sensitive business information.

Requirements:

• Bachelor's Degree in Business Administration, Commerce, Management, Computer Applications, or a related field.

• Additional certification in Office Administration or Computer Applications will be an added advantage.

• Proficiency in Microsoft Excel, Word, PowerPoint, and Outlook.

• Experience with Microsoft Teams, Zoom, Google Meet, or similar collaboration tools.

• Strong written and verbal communication skills.

• Excellent organizational and multitasking abilities.

• Good analytical and reporting skills.

• Ability to work independently and manage multiple priorities.

• Strong attention to detail and problem-solving mindset.

• Experience in Executive Assistance, Backend Operations, Office Administration, MIS Reporting, or Coordination roles.

• Familiarity with documentation management and business processes.

• Familiar with AI Tools

• Comfortable for Client visit and meetings with MD

• It is a Full Time Back Office / Data Entry job for candidates with 4 - 6+ years Experience.