Back Office Executive Assistant

We are looking for a smart, well-organised, proactive, and highly professional Executive Assistant to support senior management in managing day-to-day business activities, schedules, communication, meetings, and follow-ups.

The ideal candidate should be confident, presentable, discreet, and capable of handling multiple priorities while maintaining a high level of professionalism.

Key Responsibilities

* Manage the executive’s calendar, appointments, meetings, and daily schedule.

* Coordinate internal and external meetings and ensure timely follow-ups.

* Handle emails, calls, messages, and other business communications.

* Prepare meeting agendas, minutes, presentations, reports, and documents.

* Maintain confidentiality of sensitive business and personal information.

* Coordinate with clients, employees, vendors, partners, and senior stakeholders.

* Track important tasks, commitments, deadlines, and follow-ups.

* Assist management with travel planning, hotel bookings, meetings, and itineraries.

* Conduct research and prepare summaries or reports whenever required.

* Coordinate with different departments to ensure smooth execution of management decisions.

* Maintain important records, documents, contacts, and correspondence.

* Handle ad-hoc assignments and personal assistance requirements of senior management when required.

* Anticipate the executive’s requirements and proactively resolve routine issues.

Candidate Profile

*1 –5 years of experience as an Executive Assistant, Personal Assistant, Management Assistant, or similar role.

* Excellent verbal and written communication skills.

* Strong organisational and time-management abilities.

* Good knowledge of MS Office / Google Workspace, Excel, PowerPoint, and email management.

* Professional appearance and confident personality.

* Strong follow-up and coordination skills.

* Ability to multitask and work under pressure.

* High level of discretion and confidentiality.

* Should be comfortable interacting with senior management and important clients.

* Prior experience working with founders, directors, CXOs, or entrepreneurs will be preferred.

* Candidates from hospitality, luxury, real estate, corporate services, or premium customer-facing backgrounds may be preferred.

Key Qualities

Proactive • Presentable • Reliable • Well-organised • Sharp • Confidential • Good Communicator • Problem Solver

What We Offer

* Competitive salary based on experience and capabilities.

* Opportunity to work closely with senior management.

* Professional and growth-oriented work environment.

* Exposure to high-level business operations and decision-making.

• It is a Full Time Back Office / Data Entry job for candidates with 2 - 5 years of experience.