Back Office Executive Assistant

WE'RE HIRING | EXECUTIVE ASSISTANT – FOUNDER'S OFFICE & BUSINESS OPERATIONS

Location: Surat
Experience: 2+ Years (Full-Time)
Department: Founder’s Office

ABOUT THE OPPORTUNITY

Be part of Shree Sati Group, an established organisation with multiple businesses across the travel, education and technology ecosystem.

This role offers an opportunity to work closely with the Founder, Managing Director and other Directors, gaining exposure to business operations, project management and decision-making across multiple businesses.

We are looking for an organised, proactive and dependable professional who can manage executive responsibilities, coordinate with different departments, track business priorities and ensure important tasks and projects are completed on time.

The ideal candidate should have strong coordination and communication skills, a sense of ownership and the ability to manage multiple responsibilities effectively.

KEY RESPONSIBILITIES

Executive & Leadership Support

• Manage calendars, meetings and domestic/international travel arrangements for the Founder and Directors.

• Coordinate internal and external communication and act as a link between leadership and different teams.

• Prepare presentations, meeting agendas, minutes, briefing notes and follow-up action points.

• Organise important information and provide regular updates to support leadership reviews and decision-making.

Project & Business Coordination

• Track projects, key priorities, milestones, deadlines and commitments across multiple businesses.

• Maintain project trackers, reports and dashboards to monitor progress and highlight pending tasks or delays.

• Coordinate with Operations, Finance, HR, Marketing and Compliance teams to ensure smooth execution.

• Identify execution gaps and follow up with relevant teams to ensure timely completion of tasks.

• Track new business ideas, R&D initiatives and product development activities.

Operations & Process Management

• Assist in tracking budgets, expenses, cash-flow updates, approvals and important business documentation.

• Coordinate hiring activities, onboarding and basic HR processes across businesses.

• Assist in creating and maintaining SOPs, checklists and standard processes to improve coordination and consistency.

• Monitor marketing initiatives, timelines and business development activities.

• Maintain proper records, documentation and confidentiality of sensitive business information.

SKILLS & QUALIFICATIONS

• Graduate with 2+ years of full-time experience in Executive Assistance, Project Coordination, Operations or a similar role.

• Experience working closely with senior management is preferred.

• Strong organisational, coordination and follow-up skills.

• Good written and verbal communication skills.

• Proficiency in MS Office, especially Excel, Word and PowerPoint.

• Comfortable working with numbers, reports, project trackers and basic financial information.

• Ability to manage multiple priorities and coordinate with different teams.

• Strong attention to detail, ownership and problem-solving abilities.

• Proactive, adaptable and willing to learn across different business functions.

WHAT WE OFFER

• Direct exposure to the Founder and senior management.

• Opportunity to understand business operations across multiple companies and industries.

• Hands-on experience in project management, business coordination and execution.

• Opportunity to take ownership of important business projects and initiatives.

• Professional learning and career growth opportunities.

• Opportunity to grow into a broader business operations and management role over time.

• It is a Full Time Back Office / Data Entry job for candidates with 2 - 5 years of experience.