Executive Assistant

Job description:

Role Overview

We are seeking a highly professional, presentable, and business-savvy Executive Assistant to support the Director of a leading Diamond Jewellery Manufacturing company. This role goes beyond traditional secretarial work — the EA will act as the Director’s right hand, managing daily priorities, ensuring flawless follow-ups, and confidently representing the Director in his absence, including during international travels.

Key Responsibilities

1. Director’s Office Management

• Act as the first point of contact for internal teams, clients, and external stakeholders.

• Manage the Director’s calendar, appointments, travel, and meeting schedules.

2. Business & Operational Support

• Draft and review business correspondence, proposals, and reports.

• Track critical projects, ensure timely follow-ups, and close loops on behalf of the Director.

• Maintain confidentiality and handle sensitive information with discretion.

3. Representation & Decision Support

• Represent the Director in meetings when he is traveling or unavailable.

• Take decisions on operational matters as per delegated authority.

• Maintain strong professional relationships with vendors, partners, and clients.

4. Communication & Coordination

• Prepare presentations, meeting notes, and action trackers.

• Ensure clear communication flow between the Director and teams.

• Follow up on deliverables and deadlines across departments.

5. Time Zone Flexibility

• Adjust working hours to align with the Director’s travel schedule (e.g. Start Late Around 1 PM to till 11 PM IST (7PM to 11PM can be work from Home) when the Director is in the USA)

• Ensure seamless global coordination across time zones.

Candidate Profile

• Education: Graduate/Postgraduate in Business Administration, Commerce, or related field.

• Experience: 5–8 years as an Executive Assistant, Business Coordinator, or similar role; exposure to jewellery, luxury, or manufacturing industries preferred.

Skills & Competencies:

- Excellent English communication (written and verbal).

- Strong business acumen with ability to understand company priorities.

- Excellent organizational skills and ability to multitask.

- High sense of responsibility, integrity, and discretion.

- Tech-savvy (MS Office, scheduling tools, basic business software).

• It is a Full Time Back Office / Data Entry job for candidates with 2 - 5 years of experience.