Back Office Executive Assistant

• Key Responsibilities

• Manage and coordinate the executive's daily schedule, appointments, and meetings.

• Schedule meetings and coordinate with internal and external stakeholders to ensure smooth execution.

• Maintain calendars, meeting schedules, reminders, and follow-ups.

• Coordinate internally with various departments to ensure timely flow of information and completion of assigned tasks.

• Act as a point of coordination between senior management and internal teams.

• Prepare, organize, and maintain documents, reports, presentations, and other relevant information.

• Follow up with concerned teams on pending tasks, commitments, and action items.

• Maintain accurate records of meetings, discussions, decisions, and follow-up actions.

• Handle routine correspondence, emails, and communication as required.

• timely action.

• Support management in preparing information and coordinating requirements for meetings and reviews.

• Maintain confidentiality of sensitive business, management, and organizational information.

• Demonstrate flexibility and responsiveness to urgent internal coordination requirements, including outside regular working hours when necessary.

• Manage multiple priorities and ensure tasks are completed within defined timelines.

• Support other administrative and coordination activities assigned by senior management.

Required Skills & Competencies:

• Excellent verbal and written communication skills.

• Proficiency in MS Excel and basic MS Office applications.

• Strong organizational and time-management skills.

• Ability to work efficiently in a fast-paced work environment.

• Strong follow-up and coordination skills.

• Ability to comprehend instructions and information quickly and accurately.

• Professional approach with strong interpersonal skills.

• Ability to manage multiple tasks and priorities simultaneously.

• High level of discretion and confidentiality.

• Willingness to coordinate internally and remain responsive to urgent requirements when necessary.

• Strong attention to detail and ability to meet deadlines.

Educational Qualification

• Bachelor's degree in Business Administration, Commerce, Management, or any related discipline.

• It is a Full Time Back Office / Data Entry job for candidates with 0 - 2 years of experience.