Executive Assistant

Detailed Job Description Job Title: Executive Assistant to MD Location & Hours: Surat (Full-time, Office-based) Monday–Saturday (9 to 6) + Sunday half-day Role Summary: We are seeking a highly organized and proactive Executive Assistant to the Managing Director who will act as the MD’s voice and single point of contact for internal coordination. This role involves managing business and personal tasks with strict confidentiality, ensuring seamless operations and effective follow-ups. Key Responsibilities: Daily: - Manage MD’s calendar, schedule meetings, block focus/travel time. - Filter emails/calls, draft responses, maintain daily summary. - Coordinate with the team, track deadlines, follow up on tasks. - Handle personal/family tasks (bills, appointments, reminders). - Send end-of-day reports of completed and pending tasks. Weekly: - Share outstanding payment reports Monday. - Provide weekly calendar briefing and communication summary. - Check-in with the team on deadlines, send reminders. - Plan family activities if needed. - Send a weekly report every Saturday (highlights, pending items). Monthly: - Track reimbursements, expenses, bill payments, prepare MIS. - Review upcoming travel, ensure bookings, organize documents. - Share curated industry updates and learning resources. - Manage subscriptions and renewals. Occasional: - Conduct market/vendor research, prepare executive briefs. - Organize business events/workshops, manage RSVPs and gifting. - Plan family travel, manage special purchases, health check-ups. - Handle ad-hoc tasks delegated by MD. Required Skills & Competencies: - Excellent follow-up skills (non-negotiable). - Strong proficiency in MS Office and Google Workspace. - Good command of English (written and verbal preferred). - Ability to manage multiple priorities and deadlines. - Discreet, trustworthy, and adaptable to changing priorities. - Strong organizational and communication skills. Performance Metrics (KPIs): - Timely completion of delegated tasks. - Accuracy in calendar and email management. - Quality of follow-ups and reporting. Reporting Structure: Reports directly to MD. Acts as a single point of contact for all internal communication on MD’s behalf.

• It is a Full Time Back Office / Data Entry job for candidates with 3 - 6+ years Experience.

More about this Executive Assistant job

1. What is the eligibility criteria to apply for this Executive Assistant job?
   Ans: The candidate should be Graduate and above and above with 3 - 6+ years Experience of experience
2. How much salary can I expect for this job role?
   Ans: You can expect a salary of ₹10000 - ₹15000 per month that depends on your interview. It's a Full Time job in Surat.
3. How many working days are there for this Executive Assistant job?
   Ans: This Executive Assistant job will have 6 working days.
4. Are there any charges applicable while applying or joining this Executive Assistant job?
   Ans: No, there is no fee applicable for applying this Executive Assistant job and during the employment with the company, i.e., Kirti Creations.
5. Is it a work from home job?
   Ans: No, it’s not a work from home job and can't be done online.
6. How many openings are there for this Executive Assistant role?
   Ans: There is an immediate opening of 1 Executive Assistant at Kirti Creations
7. Who can apply for this job?
   Ans: Only Female candidates can apply for this Back Office / Data Entry job.
8. What are the timings of this Executive Assistant job?
   Ans: This Executive Assistant job has 09:30 AM - 07:00 PM timing.