Executive Assistant

We are looking for a Executive Assistant to Director to join our team at Hooghly Alloy & Steels Co Private Limited(HASCO). This position offers an in-hand salary of ₹25000 - ₹40000 and an opportunity to be part of a growing and essential industry.

Role Summary:

The Executive Assistant (EA) provides high-level administrative and operational support to the Director, ensuring smooth coordination of business, production, and strategic activities within the steel manufacturing plant. The EA acts as a key liaison between the Director, department heads, external stakeholders, and plant operations to facilitate effective decision-making and communication.

Key Responsibilities:

1. Administrative & Executive Support

• Manage the Director’s calendar, appointments, and travel schedules (domestic and international).

• Prepare and organize meetings, reviews, and conferences — including minutes, presentations, and follow-up actions.

• Draft, proofread, and manage correspondence, reports, and official documents on behalf of the Director.

• Handle confidential and sensitive information with discretion.

2. Operations Coordination

• Coordinate with production, maintenance, quality, logistics, and HR departments to gather daily/weekly plant performance reports.

• Assist in monitoring KPIs related to production efficiency, raw material consumption, safety, and project timelines.

• Track and follow up on key action items from management meetings.

• Support the Director in project management — from feasibility studies to execution tracking.

3. Strategic & Analytical Support

• Compile data and prepare management dashboards, MIS reports, and cost analyses.

• Conduct research and prepare briefing materials for strategic meetings.

• Coordinate with finance and procurement teams for budget tracking and vendor assessments.

4. Communication & Liaison

• Serve as the point of contact between the Director and internal/external stakeholders — including suppliers, contractors, clients, and government authorities.

• Draft professional communications, presentations, and executive summaries.

• Ensure smooth flow of information between the Director’s office and plant departments.

5. Compliance & Documentation

• Maintain up-to-date documentation of plant licenses, certifications, and statutory compliance reports.

• Assist in preparing reports for board meetings, audits, and statutory filings.

6. Event & Visit Management

• Plan and coordinate site visits for clients, auditors, or government officials.

• Support internal events such as annual reviews, safety weeks, and corporate celebrations.

Skills & Competencies:

• Excellent communication and drafting skills (English & local language).

• Strong organizational and multitasking abilities.

• Proficiency in MS Office (Excel, PowerPoint, Word) and ERP systems (SAP/Tally/Oracle).

• Analytical mindset with attention to detail.

• High integrity, discretion, and professionalism.

• Understanding of manufacturing or industrial processes (preferred).

Qualification & Experience:

• Graduate or Postgraduate (preferably in Mechanical Engineering).

• 5–10 years of experience as Executive Assistant / Executive Secretary, ideally in a manufacturing or industrial environment.

• It is a Full Time Back Office / Data Entry job for candidates with 2 - 6+ years Experience.

More about this Executive Assistant job

1. What is the eligibility criteria to apply for this Executive Assistant job?
   Ans: The candidate should be Graduate and above and above with 2 - 6+ years Experience of experience
2. How much salary can I expect for this job role?
   Ans: You can expect a salary of ₹25000 - ₹40000 per month that depends on your interview. It's a Full Time job in Kolkata.
3. How many working days are there for this Executive Assistant job?
   Ans: This Executive Assistant job will have 6 working days.
4. Are there any charges applicable while applying or joining this Executive Assistant job?
   Ans: No, there is no fee applicable for applying this Executive Assistant job and during the employment with the company, i.e., Hooghly Alloy & Steels Co Private Limited.
5. Is it a work from home job?
   Ans: No, it’s not a work from home job and can't be done online.
6. How many openings are there for this Executive Assistant role?
   Ans: There is an immediate opening of 1 Executive Assistant at Hooghly Alloy & Steels Co Private Limited
7. Who can apply for this job?
   Ans: Both Male and Female candidates can apply for this Back Office / Data Entry job.
8. What are the timings of this Executive Assistant job?
   Ans: This Executive Assistant job has 09:00 AM - 06:00 PM timing.