Back Office Executive Assistant

Executive Assistant

Experience: 0–2 Years
Salary: ₹27,000–₹30,000 per month
Location: Hadapsar Pune
Employment Type: Full-time

About the Role

We are looking for a smart, organised, proactive, and well-spoken Executive Assistant to support senior management/founder in day-to-day administrative and coordination activities. The ideal candidate should be comfortable handling multiple priorities, following up with people, maintaining schedules, and ensuring tasks are completed on time.

Key Responsibilities

• Manage the executive's calendar, meetings, appointments, and schedules.

• Coordinate internal and external meetings and ensure timely follow-ups.

• Handle emails, calls, correspondence, and day-to-day communication.

• Prepare reports, presentations, documents, and meeting notes.

• Maintain trackers and follow up on pending tasks with different stakeholders.

• Coordinate with clients, vendors, employees, and other external/internal parties.

• Assist in travel planning, bookings, and other administrative arrangements.

• Maintain confidentiality of sensitive business and personal information.

• Support the executive in managing day-to-day priorities and special projects.

• Monitor deadlines and proactively remind the executive about important tasks.

• Perform general administrative and coordination duties as required.

Requirements

• 0–2 years of experience in Executive Assistant, Personal Assistant, Management Trainee, Administration, Coordination, or a similar role.

• Freshers with excellent communication and organisational skills can also apply.

• Excellent verbal and written communication skills.

• Strong follow-up and coordination abilities.

• Good knowledge of MS Office / Google Workspace, especially Excel and PowerPoint.

• Ability to multitask and manage priorities effectively.

• Proactive, presentable, responsible, and detail-oriented.

• Should have a professional attitude and maintain confidentiality.

• Ability to work independently with minimal supervision.

• Willingness to learn and take ownership of assigned responsibilities.

Ideal Candidate

We are looking for someone who is smart, energetic, highly organised, proactive, and quick to learn, with the ability to understand instructions quickly and ensure things get done without constant follow-up.

Salary: ₹27,000–₹30,000 per month
Experience: Fresher–2 Years

• It is a Full Time Back Office / Data Entry job for candidates with 6 months - 6+ years Experience.