Executive Assistant

Job Title: Executive Assistant

Experience: 3+ Years

Location: Pune

Reporting To: Founder / Director

Salary: 4.5 to 6.5 LPA

About the Role:

We’re looking for a hands-on, highly adaptable Executive Assistant to work closely with our Founder/Director. This role is ideal for someone who thrives in a fast-moving startup environment, enjoys wearing multiple hats, and is comfortable with extensive travel. You’ll be a trusted partner, helping keep the executive focused, organized, and moving fast.

What You’ll Do:

Executive & Travel Support

• Act as the right hand to the Founder/Director, managing day-to-day priorities

• Travel extensively with the Director for events, meetings, conferences, and business trips

• Plan and execute complex travel logistics (flights, hotels, visas, itineraries, ground transport)

• Manage calendars across time zones and adapt quickly to last-minute changes

• Be the on-ground support during travel—keeping things running smoothly

Meetings & Communication

• Coordinate internal and external meetings, both remote and in-person

• Prepare agendas, notes, follow-ups, and action items

• Draft emails, presentations, and documents as needed

• Act as a liaison between leadership and teams, partners, and vendors

Operations & Ownership

• Handle confidential information with complete discretion

• Manage expenses, reimbursements, and travel documentation

• Spot gaps, fix inefficiencies, and improve processes without being asked

• Support ad-hoc projects and jump in wherever needed

What We’re Looking For

• 3+ years of experience as an Executive Assistant or similar role

• Comfortable with frequent travel and flexible work hours

• Extremely organized, proactive, and detail-oriented

• Strong communication skills and good judgment

• Ability to thrive in ambiguity and move fast

• Proficient with Google Workspace / MS Office

• Startup mindset: ownership, adaptability, and bias for action

Nice to Have

• Experience supporting a Founder or C-level executive

• Experience in a startup or high-growth environment

• Familiarity with tools like Notion, Slack, Asana, or similar

Why Join Us

• Work directly with the Founder/Director

• High ownership and real impact from day one

• Fast-growing startup with room to grow

• Travel exposure and learning opportunities

• It is a Full Time Back Office / Data Entry job for candidates with 3 - 6+ years Experience.